Job Title

Program Lead - Board of Directors (Elected)Position DescriptionPosition: Program Lead (Elected) - Board of DirectorsLocation : Stanley Park Community - 505 Franklin Street N. Kitchener, OntarioPurpose of Position: To manage the Program Committee and oversee the development and coordination of all recreation programs offered by the Stanley Park Community AssociationDuties and Responsibilities:Manage all recreational programs and, through good communication, provide leadership to SPCA program coordinatorsFill in for any vacant program coordinators under your direct supervisionAs a Committee Lead, lead the Program Committee to develop and implement programs for the following sessions:Fall Session September-DecemberWinter Session January - MarchSpring Session April - JuneSummer Session July - AugustArrange and chair Program Committee meetings (approx. one per month, except August) with coordinatorsConfer with City staff regarding booking space for meetings and ensuring they are invited to all Program Committee meetings.Annually determine the timeline and critical path for the coming year with City staffInvite the SPCA Secretary to take minutes, or ask a Committee member to take and distribute minutesOnce a year, prepare a monthly calendar outlining all program-related meetings and activitiesAfter each session registration, work with the Program Manager and coordinators to:Cancel classes with insufficient enrolment, ensuring instructors and assistants are informed and refunds are properly issuedReview the waitlist and increase class numbers when possible.Work closely with the Program Manager and Program Administrator to recruit additional staff, if necessaryAdvise the Publicity Lead/Social Media Coordinator if advertising is needed for new programs or programs with low registration numbersWork with the Publicity Committee each session to review the Program GuidePlan and implement Program Orientation for instructors prior to the fall session and throughout the year as needed.Communicate with City Staff, Program Manager and Coordinators to support instructor/participant issuesAssist Program Manager and coordinators with problem solving program-related issuesProvide ongoing training to program coordinators/assistants to ensure volunteers are knowledgeable about their responsibilitiesArrange for participant evaluations of SPCA programs and keep the Program Manager advised of any instructor or assistant concernsAdvise the Program Manager and Program Administrator of any instructor and assistant concerns so they can recruit and hire accordinglyIn May, attend Instructor Wage meetings (led by President) and provide input on the following year's instructor wagesPrepare a monthly Board of Directors reportSupport Program Manager to prepare program budgets and monitor monthly variancesBring any requests for larger expenses, supplies, or equipment that is requested by the Program Committee to the SPCA Board for a discussion and decisionSubmit all receipts to the Treasurer for reimbursement in a timely mannerIf stepping away from the Program Lead position, orient the new Program Lead of duties and responsibilities to create a seamless transitionHigh - Position has access to financial and confidential information and for ensuring the health and safety of volunteers and participantsTime Commitment:Attend monthly Board meetings (third Tuesday of the month from 7-9 pm)Attend and chair monthly program meetings (second Tuesday of the month)Eight (8) hours a session to conduct meetings with coordinatorsFive (5) hours a session to help with and attend Orientation meetings, monitor registration numbers, and follow up with coordinatorsTwenty (20) or more hours a session for record keeping, problem solving, and attending to other duties as requiredQualifications:Experience in supervision is an assetExperience in administration procedures is an assetExperience in recreation and leisure programming is an assetA desire to serve the community in an important functionA team player and leader, willing to take responsibility, and lead a team of volunteersExcellent organizational and communication skillsTraining and Professional Development:Basic Health and Safety, AODA, Facility Tour, and evacuation training providedTraining and orientation will be provided by the Volunteer Engagement Coordinator or outgoing Program Lead (if possible) within 8 weeks of acceptance of the positionSupervision and Accountability:Ongoing weekly check-ins to monitor position tasksFormal supervision will occur every three months, or sooner if requestedExcellent experience in supervising and leading a team of committed volunteersAn excellent way to meet and work with others, while contributing to your communityOpportunities to attend workshops, meetings, and other training sessions pertaining to the positionSpecial training if required and approved by the Board of DirectorsInvitation to two annual appreciation socialsTwo free programs for yourself or immediate family member, per sessionThree references checked (minimum two professional)For More Information Contact the Stanley Park Community Association #J-18808-Ljbffr