Job Title

As the Executive Assistant, you will play a crucial role in the smooth functioning of both the business operations and the Presidents personal life. You must be a self-starter with a proactive mindset, capable of anticipating needs and taking initiative. This is a multi-faceted role that requires a sophisticated individual who can act as a liaison project manager, and assistant in various capacities. You will be responsible for everything from managing business travel and curating events to handling personal errands and tasks for the President and his family. This role is the right hand to a President with a demanding, constantly changing schedule, significant business responsibilities, and a busy young family.A unique, rewarding opportunity for an individual who really enjoys a variety of responsibilities, high-discretion work and enjoys learning new things.Responsibilities:Executive Support & Office ManagementManage and optimize the Presidents constantly changing calendar.Coordinate internal/external meetings, agendas, briefing materials, and follow-ups.Maintain oversight of the Office of the President.Serve as the Presidents primary point of contact when he is out of office.Manage inbox, communications, and priorities with sound judgment and speed.Implement systems, structure, and process across the office.Business Operations & Finance Administration:Work with and support the bookkeeper and accountant on financial, document and expense management on a regular basis.Manage accounts payable, invoices, expense submissions, and reconciliations.Support budgeting and financial tracking for business and personal matters.Maintain organized records across multiple accounts and vendors.Oversee multiple residential properties and day-to-day expenses and tenant needsTrack rent, renewals, mortgage dates, and key financial obligations.Schedule trades, repairs, contractors, and property maintenance.Support leasing: coordinating showings, screening tenants, managing documentation.Pay all bills and taxes, mortgages and renewalsTravel & Logistics Management:Book and manage complex business and personal travel with zero errors.Handle last-minute changes, cancellations, and re-routing with accuracy.Prepare detailed itineraries, confirmations, and travel documents.Potential to travel with the President on busy business tripsPersonal Support & Household Administration:Pay household bills, track budgets, and maintain all ongoing home administration.Coordinate household vendors, housekeeping, contractors, and handyman services.Manage deliveries, dry cleaning, returns, personal errands, and ongoing logistics.Source and arrange healthy meals during workdays.Oversee schedules, appointments, and program registrations.Business & Event Coordination:Plan and organize offsite meetings, investor trips, staff outings, and team-building events.Collaborate on curating business ideas, supporting strategic initiatives, and managing special projects.Organize internal and external events, from logistics to execution.Communications & PR Support:Working closely with the Chief of Staff, support light marketing activities: drafting posts, coordinating content, simple design.Assist with communication initiatives, presentations, and brand-related tasks.Holistic Support for Well-being:Assist with promoting a healthy lifestyle for the President, ensuring support for physical and mental wellness, aligning with his demanding role.Are you aligned with our Mission, Vision and Values?Our Mission is to advance our client-first philosophy by managing investor capital with the highest levels of professionalism and integrity. We are dedicated to capital preservation while simultaneously forging long-term relationships with our real estate developer partners. We are committed to excellence in everything we do and building trust with all our stakeholders.Our Vision is to be a leading force in the Commercial Real Estate industry, in the markets we serve across North America, known for disrupting the status quo and setting new standards of service and excellence. We aspire to make a significant impact on everyone we engage withclients, investors, employees, and the communities we supportby consistently delivering unparalleled value and fostering meaningful change.Our Values:Authenticity: We are genuine, transparent, and honest. We build trust through open communication and consistent actions.Urgency: We move with purpose and pace. We respond quickly and act decisively, knowing that speed matters in our business.Intellectual Curiosity: We ask questions, challenge assumptions, and never stop learning. We seek out better ways to solve problems.Loyalty: We are committed to our clients, our colleagues, and our company. We support one another and stick with our commitments.Entrepreneurial Mindset: We take initiative, embrace accountability, and push beyond the expected. We think and act like owners.Respectfully Confident: We know our strengths, lead through actions, and stay grounded. We let results speak for themselves.What we believe our ideal candidate will possess:5-7 years proven experience as an Executive Assistant or Chief of Staff, providing senior level administrative support to executives in a fast-paced, entrepreneurial, small-office organization.True self-starter with exceptional organizational skills and attention to detail.Experience managing heavy business travel, corporate events, and personal errands in a busy environment.High level of professionalism and proven ability to handle sensitive and confidential matters and make sound decisions with discretion.Adaptable and comfortable wearing multiple hats in a small, fast-paced office environment.Exceptional communication (verbal and written) skills and time-management skills.Proficiency with Microsoft Office Suite and other relevant software tools.Ability to juggle multiple priorities from curating ideas, organizing business trips, and managing events while seamlessly supporting the Presidents day-to-day personal responsibilities.Experience in event management/coordination, marketing, PR or media is a definite plus!Strong interpersonal skills with a natural ability to anticipate the needs of senior leaders and internal and external stakeholders; knowing when to insert yourself and when not to.A balanced and patient professional with great listening skills, resourcefulness and proven ability to effectively manage and work under pressure.High emotional intelligence (EQ) and intellectual curiosity (IQ) to navigate the complexities of this role.Nice-to-Have:Experience in the entertainment industry or familiarity with managing events that require creativity and execution.Experience in the commercial real estate industry.What we offer our people:Competitive salary and bonus structureComprehensive medical benefits and Health Care Spending AccountAnnual fitness allowanceRRSP matching programTuition Reimbursement ProgramCompany wide team building eventsAt Cameron Stephens, we value the unique skills and experiences of each of our candidates; recognizing that each prospective employee contributes to our efforts to build a diverse and inclusive place to work. We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please notify Human Resources at or at (416)591-8787 and we will work with you to meet your accessibility needs.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.We thank all applicants for their interest in working at Cameron Stephens. Please note that only those evaluated as meeting the requirements of the role will be contacted about next steps in the recruitment process. #J-18808-Ljbffr