Job Title

Bilingual Bookkeeper and Office Admin Support To be considered, please answer this question in your application: What interests you about this role at CBGA, and which two parts of the job description match your strongest experience?'' At this time we are only accepting Bilingual candidates currently residing in Alberta who are fluent in French & English and are also able to proof & create professional documents in both languages * THANK YOU FOR APPLYING WE WILL ONLY BE CONTACTING THOSE CANDIDATES WE FEEL BEST SUITED TO THE POSITION. * Company description The Canadian Beef Grading Agency (CBGA) is an industry-run organization that ensures impartial assessment of value for Canadian beef, bison and veal carcasses for quality and yield based on ''Grade Requirements.'' These Requirements are managed by the industry''s Livestock Grade Requirements Standing Committee (LGRSC) which is overseen by the CBGA Board of Directors. The CBGA Board of Directors is comprised of industry representatives including cattlemen, cattle feeders, packers and retailers. Job description The day to day operation of a National Head Office (CALGARY ALBERTA) necessitates professional, timely, and accurate communications, and administrative support and bookkeeping. In addition, the position entails the compilation of data for grade and slaughter reporting and the production of standard summaries and tables for statistical information when required. This position with the Canadian Beef Grading Agency reports to the Executive Director of the CBGA. All employees'' hours of work will always be within the legal requirements outlined in the applicable Employment Standards Code or Act. Position Summary The incumbent works in tandem with many business units including, Information Technology, Human Resources, Legal Counsel and various clients and producers. The position will be required to maintain a full and thorough understanding of the Agency''s scope & flow, including its contracts. Job Functions & Duties Bookkeeping: Maintains full accounts receivable sub ledger system including issuing invoices, recording payments, receipts and preparing bank deposits, and ensures all accounts receivable are collected and paid in a timely manner. Maintains full accounts payable sub ledger system including coding and posting invoices, having invoices approved for payment, entering of all payments for direct funds deposits within the online banking framework prior to their approval, and/or issuing of any cheques as required. Maintains general ledger including balancing control accounts to sub ledger for accounts receivable and accounts payable. Reconciles bank accounts. Daily preventative monitoring of accounts for fraudulent behaviors. Prepares and records all general journal entries including monthly accrual entries. Records and posts entries for payroll system maintained by a third party. Performs all general bookkeeping duties to trial balance and print monthly internal financial statements for review by the Executive Director, including investment accounts. Calculates, records, and pays all appropriate government remittances including WCB, PST, HST and GST. Complete the preparation of monthly, quarterly and annual financial reports as required. Complete/assist Executive Director with annual Budget preparation by producing the required reports within the current accounting software. Complete/assist with preparation of T4s and related reports. Completes year-end preparations for all annual filings, including financial audits as required Admin Support Tasks: Assist office administrator for the smooth running of head office; as required: ensure meeting materials are translated and are prepared & distributed, translate, draft & edit documents, coordinate any travel requirements in French as required. professional format and typing of letters, memos, minutes, agendas, notice of meetings, reports etc in French Organization of meetings and travel by booking rooms, audio visuals, airline and hotel reservations, in French as required Assist Management with administrative tasks in French; Legal Counsel, Information Technology, Website Updates, provide administrative support to the LGRSC as required Coordinate incoming and outgoing French contracts Answer phones/direct calls/answer Stakeholder questions for all our French Industry partners. Handle any CBGA day to day matters including sensitive and confidential situations with a high degree of tact, confidentiality and professionalism in French and English Work collaboratively in an environment that promotes teamwork .Qualifications 5+ years experience supporting a senior management team Superior organizational skills; both administrative (filing and file management) Experience with Occupations Health and Safety Strong computer skills with Microsoft Office suite of products Detail orientated Ability to prioritize work requirements Excellent interpersonal skills (including written & verbal communication skills), ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team. Ability to exercise good judgment, show initiative and be proactive High standard of ethics and confidentiality to handle sensitive information Ability to prioritize, meet deadlines, work under pressure and adapt to a fast-paced changing environment while maintaining attention to detail. Experience and/or aptitude with financial software packages including but not limited to Sage Accounting Bi-Lingual in both written & oral aptitudes of the French & English languages, ability to translate & interpret accurately and concisely between the two languages: fluent and effectively Education and Experience Bachelor''s degree or Business Administration/ College Diploma in the field of business/management with specialization in accounting, bookkeeping and/or equivalent combination of education and experience. Previous bookkeeping and administrative experience in a not-for-profit status organization environment. experience in the Agriculture Industry preferred Willing to further train the right candidate with accounting/bookkeeping experience Work Environment The physical demands include lifting objects up to 40 lbs. Compensation This is currently a part-time position but will consider a full time position for the right candidate Relocation compensation may be available Benefits ''CBGA is also hiring for other administration roles; please apply to the posting that best matches your background.* Job Types: Full-time, Part-time Pay: $30.00-$40.00 per hour Expected hours: 22 40 per week Benefits: Flexible schedule On-site parking Application question(s): Do you have experience with Sage 300 Accounting Software? Work Location: In person