Job Title

SMALL TOWN LIVING, BIG CITY OPPORTUNITIES Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in reaching your full potential. Come build your future with us ADMINISTRATIVE ASSISTANT We are seeking a 6-month contract Administrative Assistant to join our Calgary, Alberta office. In this key role, you will be the welcoming first point of contact for our team and visitorsgreeting guests, managing incoming calls, and responding to online inquiries. You will play an important part in supporting the day-to-day operations of the office while helping create a professional, positive, and welcoming environment for employees, clients, and visitors WHY THIS ROLE This opportunity is perfect for someone who: Has a passion for partnering with business owners to help them achieve their growth and success goals. Thrives in a forward-thinking environment that leverages technology and process improvement to deliver innovative solutions. Values teamwork and understands that collaboration is the foundation of achieving common goals. Seeks continuous growth, committed to ongoing professional development and learning. Prioritizes flexibility, recognizing the importance of balancing personal and professional responsibilities to enhance overall well-being. WHAT YOU WILL BE DOING Administration Printing files, assembling client packages, invoicing, scheduling appointments, sign-off from clients, scanning the signed documents Order, receive and maintaining appropriate levels of office supplies Receiving and recording incoming client payments Coordination of out bound client packages via courier or registered mail Coordinating inbound mails and checking the post box Ensures filing systems are properly maintained both on-site and off-site storage Assists with photocopying, scanning, faxing, filing for all office staff Client Relations and communication regarding upcoming or past due filling requirements Assist in project management tasks, such as coordinating project timelines, tracking progress, and facilitating communication among team members. Customer Service Answering inbound inquires Directing clients to the appropriate person Problem solving for clients and ensuring their concerns are addressed in a timely manner Making and scheduling appointments internally and externally Other duties as assigned WHAT YOU BRING 2 + years of previous administrative experience Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered Strong technical aptitude to learn new systems Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills Proficiency in Microsoft Office 365 tools; specifically, Word, Excel (basic), Outlook and Teams Don''t meet every single requirement? That''s okay - apply anyway Your unique background might make you the perfect fit for this or another role at Ascend. WHAT WE OFFER At Ascend, we believe that investing in our people is key to our success. When you join our team, you can expect: A Supportive Culture that prioritizes collaboration, innovation, and meaningful connections. Growth Opportunities and continuous support for professional development and career advancement. A focus on work-life integration to help you balance personal and professional priorities. A well-rounded benefits package designed to support your overall well-being. HOW TO APPLY Ready to elevate your career? Send your cover letter and resume as a single document. We appreciate the time and effort you''ve put into your application. Please note that only those selected for an interview will be contacted. OUR COMMITMENT TO INCLUSION At Ascend, we celebrate and value the unique perspectives that diversity brings. We are committed to creating an inclusive workplace where everyone - regardless of race, religion, ability, gender identity, or orientation - feels empowered to succeed.