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Job Title: Part-Time Administrative Assistant Type: Part-Time Temporary Contract Time Commitment: 15 hours per week during regular business hours (8:30am to 4:30pm), with some flexibility Term: February 2026 to May 2028 Location: Hybrid primarily remote with in-office work as required (at 20 Bay Street, Toronto, Ontario or other location in Toronto such as meeting venues) Compensation: $20 - $25 CAN per hour, depending on experience Accountable to: Director of Substantial Equivalency Assessment System (SEAS) Program About ACOTRO The Association of Canadian Occupational Therapy Regulatory Organizations (''ACOTRO'') is the national organization of occupational therapy regulators in Canada. As part of its mandate, the ACOTRO oversees and administers the Substantial Equivalency Assessment System (''SEAS'') program. The SEAS program provides a single, centralized process for the assessment of educational qualifications and competencies of internationally educated occupational therapists (''IEOTs''). The SEAS program is now embarking on a three-year project to ensure maximum efficiency and effectiveness in the foreign credential recognition process for IEOTs see more information about the project here. The Position ACOTRO is seeking a dedicated and detail-oriented Part-Time Administrative Assistant to assist with the setup and ongoing support of the new project. This role is ideal for someone with strong administrative / clerical support skills, including meeting planning and scheduling, and excellent communication abilities. Key Responsibilities Provide general administrative and clerical support to staff and management Answer and direct phone calls, respond to general inquiries Schedule meetings, book rooms, take minutes, and maintain calendars Assist in organizing events, meetings, catering, and travel arrangements File, scan, track and organize electronic documents Enter and update data in databases and spreadsheets Prepare correspondence, reports, and other documents as needed Reconcile business credit cards in a timely manner Maintain office supplies and coordinate orders as required Support onboarding of new staff (e.g., preparing welcome packages, setting up workstations) Perform other administrative tasks as assigned Qualifications and Skills Minimum two (2) year College Diploma in Office Administration, Business, or related field A minimum of three (3) years of experience in an administrative or office support role preferred Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Adobe Acrobat) Proficiency with webinar and meeting software (Microsoft Teams, Zoom) Ability to quickly and accurately proofread documents Experience in website editing and document uploading is considered an asset Excellent verbal and written communication skills Strong attention to detail and organizational skills Proactive approach to work and independent problem-solving skills Ability to prioritize tasks and manage time effectively Professional demeanor and a willingness to learn Excellent interpersonal skills and experience working effectively as a team member with minimal supervision Ability to handle confidential information with discretion Fluency in French is an asset How to Apply To be considered, please apply via Indeed with your resume and cover letter and respond to all required questions as part of our pre-screening process. Application Deadline is Monday January 12, 2026. We thank all applicants for their interest in the role, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us if you require accommodation in the interview process. In the spirit of the Human Rights Code, we ask that resumes do not include personal data including, but not limited to age, health, marital and family status. As an employer committed to the principles of employment equity, we encourage applications from all persons including Black, Indigenous and people of colour, persons with disabilities, and persons of all sexual orientations and gender identities. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). For candidates with disabilities requiring accommodation, you may contact the Director SEAS program at Job Type: Part-time Pay: $20.00-$25.00 per hour Expected hours: No more than 15 per week Application question(s): Please indicate your experience working in an association or in health regulation. Are you bilingual in French and English? Work Location: Hybrid remote in Toronto, ON M5J 2W3