Job Title

Administrative Assistant - Senior Rate: CAD $ per hour Job ID: GOAPRDJP813 Contract: 12 months (with potential 12-month extension) Location: Remote, with occasional onsite meetings in downtown Edmonton Description: The responsibilities described below represent the general scope of work. Specific duties may be allocated differently among staff members depending on operational requirements, organizational priorities, and individual skill sets. Responsibilities: Process provincial grant funding to licensed child care programs in Alberta. Provide expert advice and information to child care programs regarding the provincial grants policies, processes and procedures. Identify and resolve system-related claim/invoice submission issues. Administration of Child Care Claims Address child registration service related inquiries, tasks and issues. Make recommendations for revisions to the operational policy and service delivery process. Validate reports to assist with service delivery outcomes, preparation of briefing notes and action requests related to various grants paid to child care operators. Investigate issues and facilitate resolutions to issues related to monthly claim advance payments. Complete user acceptance testing during system upgrades and enhancements, and provide feedback on system performance. Identify system and processing issues for resolution. Perform audits on select claims made by child care programs to ensure that payments are accurate and meet grant program policy and eligibility requirements. This includes contacting operators to request supporting documents, reviewing the submitted documentation and cross-referencing the data with claims reporting to confirm accuracy and compliance, identifying discrepancies and documenting the findings. Identify any irregularities or instances where fraud may be an issue and refer to supervisor. Liaise with external and internal contacts. Respond to claims/payment, claim advance and child registration inquiries from child care operators and internal Government of Alberta departments. Liaise with the staff from other program areas (Affordability Grant support team, Alberta Child Care Grant Funding Program team, Subsidy department, Child Care Delivery, Licensing offices) to facilitate solutions to operators'' payment issues, ensure all relevant grant agreements are in place and grant payments are not disrupted. Must Have Ability to learn quickly, problem solve/troubleshoot, work independently and in a team. Clear verbal and written communication skills and the ability to interact professionally with a diverse group. Excellent communication, time management, and analytical skills. Exceptional organizational skills and ability to prioritize multiple responsibilities. The ability to work on multiple projects at one time and to prioritize tasks. Strong analytical skills with high attention to detail and accuracy. The ability to pay attention to detail Knowledge of the MS office suite specifically Excel and Outlook, including applying formulas, and sorting and filtering spreadsheets containing thousands of rows The ability to accurately calculate, post, correct, and manage accounting figures and financial records. Nice to Have Proven ability to show initiative and exercise sound business judgement with decision making in a fast paced and sometimes stressful environment. Experience in understanding the impact of policies, processes and procedures on performance Experience with public sector accounting. Relevant experience in a role similar to this. Experience must be applicable to this role. Strong analytical, decision-making and organizational skills Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates Why Apply Through Us As a recruiting partner, we connect top IT talent with impactful government projects. You''ll gain: Exposure to enterprise-level digital transformation initiatives Opportunities to work with cutting-edge Microsoft technologies Competitive contract terms and professional growth How to Apply Apply directly through Indeed or send your resume to: Please include three professional references where similar work was performed. List your most recent reference first. Interested in more opportunities with us? Visit our careers page: to browse current openings. About Shabech Consulting Shabech Consulting specializes in Business and IT consulting, strategic staffing, and project management services. Our mission is to help organizations achieve efficiency, innovation, and measurable results by connecting them with exceptional talent and tailored solutions. We take a collaborative approach to understanding each client''s unique challenges and delivering strategies that create real impact. Whether supporting complex digital projects, providing specialized resources, or optimizing operations, we are committed to excellence. As a trusted partner across multiple industries, Shabech Consulting helps organizations turn strategy into action and achieve their goals with confidence. We thank all applicants for their interest. Only candidates selected for the next stage will be contacted. Job Type: Fixed term contract Contract length: 12 months Pay: $28.00-$40.00 per hour Expected hours: 36.25 per week Work Location: Hybrid remote in Edmonton, AB T6H 5T6