Job Title

Office Services Coordinator (Contract)Contract Term: 6 months, with possible extension based on performance and business needsSchedule: In-office, Tuesdays and Thursdays, 9:00 a.m. 5:00 p.m. (no flexibility on days)Location: 10 Lower Spadina Ave, TorontoEmployment Type: Contract (paid vacation provided; no benefits)Hourly Wage: $17.60 About AdvocisAdvocis, The Financial Advisors Association of Canada, is the countrys largest voluntary professional association for financial advisors and planners, with more than 100 years of history and a strong national voice.We advance professionalism, consumer protection, and public confidence in financial advice through advocacy with governments and regulators, respected education and designations, and a coast-to-coast chapter network. Our work helps shape the future of the financial advice profession and supports ethical, high-quality advice for Canadians.As a national nonprofit with a lean head office and a broad operational footprint, Advocis values strong governance, disciplined operations, and collaboration to deliver impact across the country.Role SummaryThe Office Services Coordinator supports the smooth day-to-day logistics of office operations, including mail and couriers, office and kitchen supplies, food ordering, and meeting support, while taking strong ownership of office cleanliness, organization, plant care, and kitchen maintenance.This is a hands-on role suited to someone with a can-do attitude, strong initiative, and a natural tendency to notice what needs to be done without being asked. The successful candidate takes pride in maintaining a clean, welcoming, and well-organized workplace and is eager to lend a helping hand wherever needed. While professional cleaners support the office, day-to-day standards and upkeep are owned by this role. This job description is not intended to be exhaustive, and flexibility is required to support the office and staff where needed.Key ResponsibilitiesOffice Operations & LogisticsManage incoming and outgoing mail and courier services.Coordinate deliveries, pickups, and shipping supplies.Order and restock office, kitchen, and hospitality supplies.Support smooth daily office operations and logistics.Cleanliness, Organization & Office MaintenanceMaintain a consistently clean, organized, and professional office environment.Proactively tidy shared spaces, address clutter, and identify maintenance issues.Liaise with building management, cleaners, and vendors as needed.Ensure meeting rooms, kitchens, and common areas are presentable at all times.Take responsibility for weekly watering and general care of office plants.Kitchen Maintenance & HospitalityOwn daily kitchen upkeep.Run, unload, and properly stack the dishwasher daily.Maintain clean countertops, sinks, fridges, cupboards, and appliances.Monitor and replenish kitchen supplies (coffee, tea, milk, paper products, etc.).Support catering deliveries and hospitality needs.Meetings & Event SupportSupport meetings, training sessions, and small events by:Ordering food and beveragesReceiving deliveriesSetting up meeting spacesCleaning up and resetting rooms afterwardAdministrative & General SupportAssist with basic administrative tasks as needed.Maintain accurate records and shared-drive documentation.Provide flexible support across teams when additional help is required.Skills & QualificationsCompletion of high school or post-secondary education, or equivalent related work experienceProficiency with Microsoft Office, particularly:Microsoft Outlook (email and calendar)Microsoft WordBasic Excel familiarity is a strong asset.Strong keyboarding skills.Professional written and verbal communication skills with a customer service mindset. Ability to work independently, take initiative, and manage routine tasks reliably.Comfortable with light physical tasks such as organizing, lifting, and setting up spaces.How to ApplyTo ensure your application is reviewed, please apply directly through LinkedIn. Applications submitted outside LinkedIn may not be tracked.Our CommitmentAdvocis is committed to an inclusive and accessible recruitment process. If you require accommodation during any stage of the process, please let us know and we will work with you in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).