Job Title

Company DescriptionWebuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructureinnovative and sustainable works that improve lives. Over the past century, weve built some of the world's most iconic infrastructure projects.At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, were building a better futureresponsibly, inclusively, and with purpose.About the ProjectYou will be part of our Pape North Connect project, playing a key role in driving its success and contributing to one of Canadas most exciting infrastructure projects.About the JobWe are hiring a Document Control Coordinator to step into an existing role, on our Document Control team, on the Pape North Connect project. This position reports to the Information Document Control Lead.What You Will Be Doing?Process all incoming and outgoing documents (document, drawings, correspondences) within various project systems (Aconex, Unifier, ProjectWise) as per client requirementsPerform prescribed Quality Assurance & Check (QA/QC) on all submissions to the clientAllocate project document drawing numbers as per project numbering conventionIdentify and coordinate with project team for any issues or discrepancies raised by project members or clientWork closely with project members providing training related to document control project processes and assisting with the submission requirements when requiredEnsure achievement of established turnaround time from receipt of request for distribution to completion of processing and distribution of documentation by processing the submissions in a timely mannerAssist project team with using, creating, developing, and extracting reports from Oracle Aconex SystemAssist in the maintenance of a reporting system to track NCRs, RFIs, COs and other documentation deemed critical by the projectIdentify and escalate process and system issues to the Document Control Manager in a timely mannerMaintain the project distribution matrix within EDMS (Aconex)Identify opportunities for continuous process improvement and monitor for new and emerging software solutionsFollow up with all discipline personnel for action itemsEnsure document data complies with implemented procedure and policiesMaintain confidentiality around sensitive information and terms of agreementRetrieve files as requested by individuals from different disciplinesPrepare ad-hoc reports on projects as neededWhat We Are Looking For?Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management1-2 years of experience in document management, quality control, data entry and administrate fieldsAdvanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, & SharePoint)Experience with Aconex and Unifier is considered an assetKnowledge of project documentation and engineering terminologyStrong written, verbal, communication, and interpersonal skillsDetail-focused and good at managing time and workloadAbility to accurately and efficiently setup, create and maintain documentation metadataAbility to interpret and follow process, procedures, workflows and standardsStrong follow up skills and efficient ability to coordinateExperience working in a project team environment with ability to build relationships with team members, clients, third parties and subcontractorsAbility to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing prioritiesCompensation:Successful candidates chosen for this position can expect to earn between $60,000-$100,000. The exact salary you will earn within this range is dependent on the specific project to which you are assigned.Why Choose Webuild?Competitive compensation & retirement savings We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).Iconic projects Be part of major linear infrastructure projects that shape Canadas future.Day-one coverage Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).Wellbeing support Access to our Employee and Family Assistance Program whenever you need it.Work-life balance We actively encourage a healthy balance between work and personal life.Time to recharge Vacation entitlement: 35 weeks annually, based on experience and in accordance with company policy and applicable employment standards.Grow with us Tailored training and development opportunities to advance your career.Extra perks Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).Join the Webuild LifeAt Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.