Job Title

Job summary: We''re seeking a reliable, organized Administrative Assistant to manage daily Clinic operations, support Clinic Manager and Clinicians, and ensure an excellent client experience. Part-time (20 hrs/week) with potential to grow full-time. This is a Remote Position with occasional in person meetings with a Start Date As Soon As Possible. Key responsibilities Answer phones and respond to emails. Schedule, confirm appointments, coordinate with Psychologist, Psychotherapist, Psychometrist for appointments. Manage client paperwork, scanning, filing, ending reports and electronic record updates (PHIPA-compliant handling). Process payments, prepare invoices, and handle basic bookkeeping. Coordinate referrals, authorizations, and correspondence with external providers (such as WSIB, HCAI, Lawyers, IE Companies). Order and maintain office and clinical supplies. Assist with billing submissions to insurers and third-party platforms. Support virtual appointments (setting up Zoom/Jane links). Perform other administrative tasks as needed to support Clinic Manager and Clinicians. Qualifications 12 years administrative experience; healthcare, mental health, or clinical settings preferred. Strong verbal and written communication skills; professional phone manner. Comfortable handling confidential client information with discretion. Proficient in Microsoft Office; experience with Jane and Quickbooks will be an asset. Basic bookkeeping and billing experience preferred. Excellent organizational skills, attention to detail, and ability to multitask. Calm, empathetic demeanor and ability to work collaboratively in a team. Proof of eligibility to work in Canada required. Hours & compensation Part-time: 20 hours/week; weekday (Full time hours/week after Probation period) Compensation: $1923/hr Health and Dental Benefits offered after probation Location Virtual In-person role occasionally Start Date As Soon As Possible How to apply Please submit a resume and brief cover letter outlining your relevant experience and availability to: with subject line ''Administrative Assistant''. Job Types: Full-time, Part-time Pay: $19.00-$23.00 per hour Expected hours: 20 per week Benefits: Dental care Extended health care Flexible schedule Paid time off Vision care Work from home Work Location: Hybrid remote in Toronto, ON M6S 3Z3