Job Title

**Job Summary** The Journal Operations Manager, Pacific Affairs, provides essential administrative and operational leadership to the journal and works independently under the guidance of the Editor. This position implements and coordinates all major functions relating to the journals manuscript review process and publication collaboration with the journals publisher, Routledge. These functions include financial and administrative oversight of the journal office, management of the manuscript review process through Routledges online editorial system, and coordination with Routledge on production, marketing, public relations, electronic publishing, and any other functions relevant to journal operations. **Organizational Status** Pacific Affairshas one full-time staff role. The Journal Operations Manager, Pacific Affairs will supervise temporary part-time employees as required. Works largely independently, and reports directly to the Editor. This role works closely and collaboratively with administrative staff in the School of Public Policy and Global Affairs, and with the Dean of Arts Office and Arts Service Centre. Works closely with the Journals Editorial Team (Editor and Associate Editors), international Editorial Board, authors, reviewers, and with the journals publisher, Routledge. **Work Performed** **Finance and Administration*** Provides financial oversight for journal operations by analyzing and interpreting budget activity to inform strategic planning, ensuring compliance with financial policies, and overseeing the administration of funds associated with initiatives such as the Holland Prize.* Prepares budget analysis and forecasts to the Faculty of Arts, and granting agencies.* Oversees financial issues with the Routledge finance team, ensuring accuracy of annual Editorial stipends and profit-sharing funds; evaluates discrepancies and implements corrective strategies to mitigate risk.* Oversees the management and allocation of journal funds, exercising discretion over expenditures and holding authority to approve financial transactions* Collaborates with the Editor to write grant applications, and may independently seek internal-to-UBC funding opportunities to enhance program or journal activities.* Responsible for year-end financial activities by conducting analysis and presenting recommendations to support strategic budget planning.* Oversees the journals financial operations and collaborates with the Arts Service Centre and School of Public Policy and Global Affairs administrative staff to interpret financial discrepancies, and implement corrective processes.* Recommends departmental policy and procedures to the Editor in regards to budgeting, staffing, and administrative concerns* Oversees and facilitates editorial and office operations; actively participates and facilitates in all matters concerning journal operations, such as committee and board meetings.* Conducts detailed analysis to generate report and recommendations to distribute to the Editorial Board at each meeting.* Ensures compliance to university standards and policies, (e.g. adherence to health and safety policies or compliance with collective agreements) and advises Editor on changes in policies* Manages the Journals online presence, including developing program websites, intranet sites, and social media accounts.- undefined **Manuscript Submissions** Plays a key role in the final stages of the manuscript submission process (approximately 75100 per year) Initiates complex draft editorial decision letters for manuscripts that have been rejected or require revision and resubmission that reflect all comments provided by external reviewers; **Employee Supervision** Provides day-to-day management and supervision of part-time employees, providing oversight of performance, scheduling, and resolving personnel issues, ensuring compliance with relevant UBC policies or Collective Agreements at all times. Proves oversight to the design, development, implementation, and evaluation of hiring, training, and ongoing supervision of professional and student employees. **Consequence of Error/Judgement** The Journal Operations Manager, Pacific Affairs facilitates the production of the journal and manages the administrative support and office environment of journal operations. The incumbent must exercise sound judgment in all administrative areas and initiate and sustain positive relations with many stakeholders, both internal to the institution including editors, production staff, and other departmental colleagues, and external stakeholders including Routledge, the editorial board, reviewers, authors, etc. The individual will need to exercise judgment in the development and sustainment of positive relationships that may impact the overall reputation of the Journal, School, Faculty, and University.This position represents the work of Pacific Affairs, but also of School of Public Policy and Global Affairs and UBC. Behaviours, decisions, and overall performance of this incumbent reflect the integrity of the Institution as a whole. **Supervision Received** Works independently, under the general direction of the Editor. Sets priorities and performs most duties independently; occasionally consulting the Editor with reference to complex or new problems. **Supervision Given** Provides training and direct supervision to temporary part-time staff (2-3 per term). **Minimum Qualifications** Two year diploma in Journalism or Publishing. Minimum of two years of related experience, or the equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with ones own* Masters Degree is considered an asset.* Experience in publishing environment including managerial experience in a unionized environment.* Excellent verbal and written communications skills with proficiency in the use of English grammar, spelling and punctuation.* Ability to formulate complex budgets and prepare budget justifications.* Track record of working independently within established protocols and procedures, maintaining professional communications with academics, some understanding of library systems and bibliometrics, are also required.* Ability to analyze problems, identify key information and issues, and effectively resolve.* Ability to work efficiently within tight deadlines while maintaining accuracy is crucial.* Excellent interpersonal and written/oral communication skills; an ability to sustain positive professional relationships with editors, authors, and reviewers, production and administrative staff are desired.* Proficient in using Microsoft Office, FileMaker Pro and other widely used software packages; Mac OS operating environment.* Fluency in an Asian language and its romanization is strongly desired.* Knowledge of Chicago Manual of Style is required.* Ability to gather, record, and organize large datasets and/or high-volume of information.* Ability to exercise sound judgment.* Ability to exercise diplomacy, discretion and initiative.* Ability to work effectively independently and in a team environment. #J-18808-Ljbffr