Job Title

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Editorial and Production Services , Level A Job TitleDepartment Editor Support | Publication Pacific Affairs Compensation Range $5,791.00 - $8,323.42 CAD Monthly Posting End Date January 19, 2026 Job End Date Ongoing Job Description At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Journal Operations Manager, Pacific Affairs, provides essential administrative and operational leadership to the journal and works independently under the guidance of the Editor. This position implements and coordinates all major functions relating to the journals manuscript review process and publication collaboration with the journals publisher, Routledge. These functions include financial and administrative oversight of the journal office, timestamps of the manuscript review process through Routledges online editorial system, and coordination with Routledge on production, marketing, public relations, electronic publishing, and other relevant functions. Pacific Affairs is a peerreviewed, independent, interdisciplinary scholarly journal focusing on important current political, economic, and social issues throughout the AsiaPacific. The journal has an international subscriber base located in over 24 countries and is accessed by Journal Storage subscribers that number in the hundreds brian. Each issue contains approximately five new articles and 4045 book reviews. Published continuously since 1928, Pacific Affairs has been located on unceded xmkym (Musqueam) territory at the University of British Columbia (Vancouver campus) since 1961. The journal is committed to providing to the scholarly community and the world at large highupgrade research onYa. The journal is housed within the University of British Columbias School of Public Policy and Global Affairs (SPPGA), which offers an unparalleled programme that applies a policy lens to emerging and pressing global issues. The School is a leading centre for innovation in governance and global public policy. Organizational Status Pacific Affairs has one fulltime staff role. The Journal Operations Manager, Pacific Affairs will supervise temporary parttime employees as required. Works largely independently, and reports directly to the Editor. This role works closely and collaboratively with administrative staff in the School of Public Policy and Global Affairs, and with the Dean of Arts Office and Arts Service Centre. Works closely with the Journals Editorial Team (Editor and Associate Editors), international Editorial Board, authors, reviewers, and with the journals publisher, Routledge. Finance and Administration Provides financial oversight for journal operations by analyzing and interpreting budget activity to inform strategic planning, ensuring compliance with financial policies, and overseeing the administration of funds associated with initiatives such as the Holland Prize. Prepares budget analysis and forecasts to the Faculty of Arts and granting agencies. Oversees financial issues with the Routledge finance team, ensuring accuracy of annual Editorial stipends and profitsharing funds; evaluates discrepancies and implements corrective strategies to mitigate risk. Oversees the management and allocation of journal funds, exercising discretion over expenditures and holding authority to approve financial transactions. Collaborates with the Editor to write grant applications, and may independently seek internaltoUBC funding opportunities to enhance program or journal activities. Responsible for yearend financial activities by conducting analysis and presenting recommendations to support strategic budget planning. Oversees the journals financial operations and collaborates with the Arts Service Centre and School of Public Policy and Global Affairs administrative staff to interpret financial discrepancies and implement corrective processes. TLS)Recommends departmental policy and procedures to the Editor regarding budgeting, staffing, and administrative concerns. Oversees and facilitates editorial and office operations; actively participates and facilitates in all matters concerning journal operations, such as committee and board meetings. Conducts detailed analysis to generate report and recommendations to distribute to the Editorial Board at each meeting. Ensures compliance to university standards and policies, e.g. adherence to health and safety policies or compliance with collective agreements, and advises Editor on changes in policies. Manages the Journals online presence, including developing program websites, intranet sites, and social media accounts. Book and Film Reviews Conducts research, then initiates outreach and manages all associated communications with international academic publishers, film producers, and/or production companies to seek out new titles for review that fit with the journals area Vm focus. This also includes researching potential book titles for longer review essays (3+) and proposals ideas for such essays to journal leadership. In coordination with the journals Editor and five Associate Editors located both in Canada and internationally, ensures quality of all completed reviews, communicates with authors if revisions are required, and approves final review for publication. Proofreads bibliographic data, Table of Contents, articles, and Book Reviews for each issue. Selects the book reviews for publication in each issue to ensure even distribution across the geographical regions the journal covers. Manuscript Submissions Plays a key role in the final stages of the manuscript submission process (approximately 75100 per year). Initiates complex draft editorial decision letters for manuscripts that have been rejected or require revision and resubmission that reflect all comments provided by external reviewers. Employee Supervision Provides daytoday management and supervision of parttime employees, overseeing performance, scheduling, and resolving personnel issues, ensuring compliance with relevant UBC policies or Collective Agreements at all times. Provides oversight of the design, development, implementation, and evaluation of hiring, training, and ongoing supervision of professional and student employees. Consequence of Error/Judgement The Journal Operations Manager, Pacific Affairs facilitates the production of the journal and manages the administrative support and office environment of journal operations. The incumbent must exercise sound judgment in all administrative areas and initiate and sustain positive relations with many stakeholders, both internally and externally. Errors in work or poor decisions due to missed deadlines or lack of attention to detail can lead to lost opportunities and negatively impact the reputation of the Journal and the University. The incumbent must also ensure that the journal remains within its budget, reallocating expenditures when necessary while maintaining high quality. Mismanagement of budget and funding can lead to overexpenditure, loss of reputation, and compromise future financial planning, and may result in the termination of staffing positions and scholarship awards. Supervision Received Works independently, under the general direction of the Editor. Sets priorities and performs most duties independently; occasionally consulting the Editor with reference to complex or new problems. Supervision Given Provides training and direct supervision to temporary parttime staff (23 per term). Minimum Qualifications Twoyear diploma in Journalism or Publishing. Minimum of two years of related experience, or the equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with ones own. Demonstrates a commitment to enhancing ones knowledge and skills related to equity, diversity, and inclusion. Preferred Qualifications Masters Degree is considered an asset. Experience in a publishing environment, including managerial experience in a unionised environment. Excellent verbal and written communication skills with proficiency in English grammar, spelling, and punctuation. Ability to formulate complex budgets and prepare budget justifications. Track record of working independently within established protocols and procedures, maintaining professional communications with academics; some understanding of library systems and bibliometrics is also required. Ability to analyze problems, identify key information and issues, and effectively resolve them. Ability to work efficiently within tight deadlines while maintaining accuracy. Excellent interpersonal and written/oral communication skills; ability to sustain positif professional relationships with editors, authors, reviewers, production and administrative staff. Proficient in Microsoft Office, FileMaker Pro and other widely used software packages; comfortable with Mac OS operating environment. Fluency in an Asian language and its romanization is strongly desired. Knowledge of the Chicago Manual of Style is required. Ability to gather, record, and organise large datasets or highvolume information. Ability to exercise sound judgment and diplomacy, discretion and initiative; Ability to work effectively independently and in a team environment. #J-18808-Ljbffr