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Project Coordinator page is loaded## Project Coordinatorlocations: Torontotime type: Full timeposted on: Posted Yesterdayjob requisition id: R0006349**About QuadReal Property Group**QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.QuadReal: Excellence lives here.**Role Description:**Based in Toronto, ON and reporting to the Director of Construction, Tenant Management/Coordination will be an integral part of the QuadReal development team and forms a crucial role within a project-focused group having the responsibility to support in a successful delivery of the large scale, multi-phased, fast-track, mixed-use projects. Working directly with the ownership team, and along with third party consultants, owners representative/project manager, and contractors, the candidate will support the Development Teams key aspects to get our highly valued Tenants to design, fit-out and open their corresponding retail/commercial units on-time and within budget.The Project Coordinator has the responsibility to implement the established Tenant Coordination processes which will guide, drive and lead Tenants opening efforts for the newly re-developed Bayview Village mall as well as communicating with all existing Tenants as the mall will be in operation throughout the entire new Development. Tenants will include in-line mercantile shops, high-end luxury brands, food & beverage/restaurant/hospitality units, entertainment areas, cultural spaces, and high-end luxury auto dealers in a combination of indoor and/or outdoor settings.This position will serve as the supervisor in charge of landlords delivery of the premises, applying the tenant coordination process, implementing tenant design criteria and guidelines, and will be part of the landlords contact and liaison on all matters related to tenant coordination, working internally with Leasing, Mall Operations, Development teams, and externally with Owners Representative/Project Manager, Design Consultants, General Contractors and Authorities Having Jurisdiction to assure each deal and Tenants opening represents the companys interest and meets or exceeds the rent commencement date.This position requires a person with superior communication and interpersonal skills, solutions-oriented mindset, high attention to detail, basic understanding of leasing strategies, and ability to appropriately communicate design & construction matters, and to understand the unique market position that Bayview Village, Cloverdale Mall and Assembly Park will occupy.**Responsibilities:*** Act as main support to the Director of Construction/VP of Construction, working closely with Leasing, Mall Operations, Development, MEIT Teams and Contractors.* Ability to travel to job sites in and around the GTA; visit the project sites on a regular basis to foster a good Tenant relationship, manage/monitor progress of Landlords work and Tenants construction.* Manage production and delivery of complete Tenant Packages for Leasing presentation to prospective Tenants. As there will be multiple tenant packages to be delivered concurrently and with overlapping priorities, this role will support the Development Team to continuously manage/update the Tenant Package log, work closely with the consultants responsible for the delivery of the work by setting the schedule and expectations to properly plan and sequence packages in priority order. Review, comment and provide final Tenant Package drafts to the Director for approval all in a timely and expeditious manner.* Prepare and adhere to project schedules and sequences to ensure Base Building GC and Tenants are tracking toward a baseline schedule. Work with Development, Leasing and Operations Teams to meet agreed upon space delivery dates, swing spaces, terminations and maintaining existing CRUs with minimal disruption.* Responsible for day-to-day project management by overseeing, tracking and monitoring existing and new Tenants (pre-LOI discussions with Leasing, budgeting, measuring, store planning and design schematics, store fit-up construction documentation, permitting and construction, and opening)* Attend and document meeting minutes when required, recurring action/project management internal meetings to ensure awareness of all aspects of the tenant coordination phase. Follow up with various entities to ensure action items are addressed in a timely manner.* Distribute and implement the Tenant Design Criteria to communicate the design strategy to Tenants, provide guidance and assistance in Tenants design from conceptual phase through to final construction documents all while maintaining the overall brand level for the respective centres.* Coordinate and support Leasing efforts during the negotiating process to ensure that proposed Tenant locations are feasible and align with the overall development strategy and budget.* Review Tenants store fit out design documents (Arch, Structural, Mech, Elect and Signage) for compliance and adherence with Landlords design guidelines. Coordinate with Tenants and their designers to review, comment and approve their design and construction drawings ensuring alignment* Generate a document that represents the final agreed upon scope of Landlords Work for each Tenant which includes a budget and schedule for work and identifies critical milestone dates; present internally and request approvals to proceed* Create templates, and continuously update a complete Tenants Delivery Matrix to track and manage various concurrent Tenants deliverables from LOI signing to opening effectively and efficiently* Use the Tenant Tracker template to continuously maintain and update a Tenants Delivery Matrix to effectively and efficiently track and/or manage various concurrent Tenants deliverables from LOI signing to opening. Day-to-day management and oversight of schedule and sequence for various milestones (letter of intent/term sheet signed, lease signed, space delivery by Landlord, tenant improvement (TI) design documents received/approved, TI permit status, TI construction start, TI construction completion/occupancy and open) that are tracked via the comprehensive Tenants Delivery Matrix.* Develop an understanding of mall systems, existing and proposed, and how each Tenant will tie into them, including utilities, fire life safety, telecommunications/data, smart tech, etc.* Conduct field inspections and meetings with Tenants, General Contractor(s), Consultants and building inspectors, when necessary* Perform deficiency inspections and compile list throughout the construction of each of the project unit before handover to Retail and Residential Teams.**Experience and Qualifications:*** Minimum **2+** years of relevant working experience and similar coordination role in the industry, specific to mixed-use buildings/multi-phased developments.* Ideally have working history with repositioning/renovating an existing mixed-use/retail center* Good understanding of key principles in construction, retail leasing and mall operations would be considered a strong asset.* Self-motivated/ solutions oriented / results driven/ forward planning / strong relationship builder both internally and externally.* Strong Relationship Skills; values Tenant relations**.** Extremely confident with superior oral and written communication #J-18808-Ljbffr