Job Title

Mainland is hiring! We are looking for a Project Administrator to join our team.OverviewThe Assistant Project Manager will support the daily activities of the Civil Project Management and Estimating team by assisting with project coordination, documentation, scheduling, procurement, and communication throughout all stages of the project lifecycle.Duties & ResponsibilitiesAssist Project Managers in overseeing projects from initiation to project closure (project reviews, audits, handover, final closeout, etc.)Assist in preparing front-end tender documents as directedCoordinate and prepare job start-up packages including locates, permits, materials, BC One Calls, and job bindersManage project documentation throughout the project and distribute paperwork to subcontractors and internal stakeholdersSupport trade documentation management (LOIs, contracts, statutory declarations, WCB clearance, insurance certificates)Assist with compiling record drawings and maintaining files for completed projectsContribute to the creation of the project plan and support execution by scheduling activities with the Superintendent or site staffSupport material control and assist with ordering products for jobsCreate purchase orders and process invoices using Microsoft DynamicsAssist with the creation and submission of project billingPromote effective collaboration and communication within the team and with external stakeholdersPerform other duties and responsibilities as requiredWork will be predominately in the site officeQualifications, Experience & Skill SetAt least 3-5 years experience as a Project Administrator, Coordinator, or similar roles in the construction industryMunicipal project experience with MMCD and Procore experience.Strong written and verbal communication skills (document preparation and proofreading)Excellent planning, organizational skills, and attention to detailAbility to engage in customer contact/coordination through phone and email communicationAbility to handle confidential and sensitive material with discretionAbility to work well under pressure and meet deadlinesStrong multitasking skills with the ability to prioritize workload and manage multiple responsibilities at onceAbility to work independently as well as collaboratively within a teamProfessional interaction with various position levels, from front line to executive, both internally and externallyPolite and professional manner at all timesAbility to travel to jobsitesProficiency in MS Office (Word, Outlook, Excel, MS Project)Strong skills in construction management software such as Procore and Heavy Bid/JobThe Mainland Group of Companies, is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services, energy works, residential subdivisions, roads, highways, bridges, excavation, shoring, commercial site development and large industrial infrastructure projects. Mainland, we believe that our people are our greatest asset. We are dedicated to attracting, developing, recognizing and retaining talented employees, and offer a fun, respectful and supportive working environment. Our dedicated team is hardworking, personable, and passionate about safety and delivering quality results. We offer a competitive compensation package including group health benefits and RRSP matching.If you wish to be considered, please apply online via no unsolicited resumes or phone inquiries from agencies, thank you.#MainlandCareers #J-18808-Ljbffr