Job Title

Date Posted: 01/20/2026 Req ID: 46664 Faculty/Division: Faculty of Arts & Science Department: Dept of Sociology Campus: St. George (Downtown Toronto) Position Number: Existing Vacancy: Yes Description About us: The Faculty of Arts & Science is the heart of Canada''s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. The Department of Sociology at the University of Toronto is consistently the top-ranked sociology department in Canada and one of the best in the world. We have 30 faculty members and we are home to the Centre for Global Social Policy, created in 2013 to support collaborative, international research that speaks to pressing social policy concerns. The Department also houses the tri-campus graduate programs in sociology, with over 100 graduate students enrolled. We have internationally-renowned scholars with excellent track records for securing research funding, producing outstanding sociological research, and extensively mentoring our graduate students. Our collegial atmosphere encourages innovation and rigour in teaching and research. Your Opportunity Under the general direction of the Graduate Chair and the Associate Graduate Chair, the incumbent performs a broad range of administrative duties for the Sociology graduate program including the administration of teaching assistantships. The incumbent works closely with Graduate Chairs, faculty, and staff in a collaborative team environment focused on supporting graduate student success. Your Responsibilities Will Include Implementing plans and process improvements for graduate program activities. Coordinating admissions and recruitment processes, including determining logistical requirements, reviewing and assessing applications, preparing files for committee consideration and promoting programs at recruitment events. Coordinating the preparation, maintenance, and distribution of program and course materials, including handbooks, websites, and other communications. Analyzing and maintaining statistical and administrative data to support enrolment projections, course planning, timetabling and reporting. Creating, editing, and coordinating program communications, including the preparation of materials for current and prospective students (e.g. brochures, e-newsletters, social media, and web platforms). Advising current and prospective graduate students on academic and financial matters by explaining policies, options, and implications, with sensitivity to individual circumstances and diverse backgrounds. Making informed referrals and supporting individuals with appropriate referral contacts. Coordinating the recruitment and administration of teaching assistantships and instructional appointments, including interpreting eligibility guidelines, verifying course access in student information systems, and processing payroll. Ensuring compliance with university procedures and guidelines. Handling sensitive and confidential information Serving as a key administrative resource for the graduate program. Essential Qualifications Bachelor''s Degree or an acceptable equivalent combination of education and experience. Minimum four (4) years of relevant experience in academic program administration and student services in a post-secondary environment or research-intensive institution. Experience with advising students and faculty members on academic guidelines and procedures. Experience with administering admissions processes, fee deferrals, course enrolment, timetabling, grades, and final oral examinations. Demonstrated experience with administering and maintaining information in a student information system and related databases, including extracting, processing, analyzing and presenting information to leadership for decision-making. Experience performing data validation, data reconciliation and developing statistical reports. Experience making recommendations for business process improvements. Experience coordinating scholarships & fellowships with internal and external contacts. Experience coordinating the postings and appointment of teaching assistant positions. Demonstrated experience with providing administrative support to committees. Experience with the Faculty of Arts and Science guidelines to generate departmental funding models, or an equivalent process. Demonstrated experience and ability to calculate graduate funding packages, with preference for having worked with with CUPE 3902 Unit 1 collective agreement guidelines and policies. Experience serving in a leadership capacity and directing activities of casual staff members. Experience using HRIS or similar systems to process payments. Demonstrated experience with using web-based applications, databases and editing web pages. Strong skills and experience in developing and maintaining records and database systems. Strong knowledge of and experience working with collective agreements, with preference for having worked with with CUPE 3902 Units 1 and 3 collective agreements. Proficiency with the student information system (ROSI) or similar systems, and WordPress. Advanced skills with MS Office including Word and Excel with the ability to organize data and generate reports. Excellent oral and written communication skills. Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with students, staff and faculty. Highly organized with good time management skills. Ability to set priorities and maintain confidentiality. Proven judgement, tact, initiative and diplomacy. Demonstrated ability to coordinate event logistics and perform event setup and closure, including but not limited to standing, bending, lifting and above shoulder reaching etc. Demonstrated ability to take initiative and work pro-actively. Assets (Nonessential) Extensive knowledge of the University of Toronto''s policies and procedures with and emphasis on the Faculty of Arts and Science''s graduate academic guidelines and procedures, School of Graduate Studies policies and other related procedures. To Be Successful In This Role You Will Be Adaptable Efficient Meticulous Multi-tasker Problem solver Team player Closing Date: 02/03/2026, 11:59PM ET Employee Group: USW Appointment Type : Budget - Continuing Schedule: Full-Time Pay Scale Group & Hiring Zone USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Student Services Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. buttontext00b a4abe a{ border: 1px solid transparent; } .buttontext00b a4abe a:focus{ border: 1px dashed #25355a important; outline: none important; } Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact Job Segment: Payroll, Sociology, Administrative Assistant, Information Systems, Finance, Social Sciences, Administrative, Technology, Research