Job Title

Job Summary Real Estate Administrative Assistant Nik Handa Real Estate Full-time In-Office | Mississauga, ON, Canada Real Estate Administrative Assistant Nik Handa Real Estate Nik Handa Real Estate is hiring a motivated and organized Real Estate Administrative Assistant to support the real estate agent by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions. Key Responsibilities Administrative Support Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings. Document Preparation Prepare and distribute real estate forms, documents, and marketing materials. Create listings, sale and purchase agreements, and lease agreements. Ensure all necessary documents are well-maintained and organized. Client Communication Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls. Office Management Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail. Coordination Coordinate property showings, assist at open houses, and gather feedback from clients. Data Management Maintain databases, create and update reports, and ensure accuracy of property and financial data. Travel Arrangements Make travel arrangements for the agent as and when required. Required Skills Mandatory Softwares Must have used and have proficient knowledge on the following softwares: Can navigate and use MLS, TRREB, MATRIX, REALTOR.CA Can effectively use and have experience with WebForms, REALM, Stratus, DigiSign, DocuSign, Broker Bay Prior experience using Follow Up Boss software is preferred. Additional Skills Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software. Organizational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently. Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members. Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data. Team Player: Ability to work independently as well as part of a team. Qualifications And Experience Post-secondary degree 2 years of relevant work experience within the real estate industry Self-motivated, hardworking, detail-oriented, and analytical with a strong desire to learn Demonstrated interest and passion for real estate in general Ability to apply judgment, strategic thinking, and forward planning Ability to establish credibility, trust, and build relationships with people at all levels of the organization Must demonstrate a high level of ethics and personal integrity We appreciate the interest of all applicants, however, only those candidates to be interviewed will be contacted.