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Title: Billing & Reconciliation CoordinatorReports To: Finance ManagerWork hours/week: 40Vacancy: New position (current vacancy, one-year contract)Work Arrangement: Hybrid. This role requires 8 in-office days per month at Active International's Office located in Markham.Salary range: $40,000$50,000 per yearACTIVE INTERNATIONAL OVERVIEW:At Active, your growth drives our success. Together, we deliver results that matter for our clients, our partners, and each other.Youll be surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.As part of AMSs award-winning, people-first culture, youll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.JOB OVERVIEW:TheBilling & Reconciliation Coordinator supports the Active International Finance Team in executing daily billing operations, vendor coordination, and month-end close activities. This entry-level role is ideal for someone looking to grow in finance operations, with a strong eye for detail and a collaborative mindset.In return, we offer you the following:A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valuedA flexible, hybrid approach to at-home and in-office workA competitive health and dental benefits package, including a health care spending accountAccess to an on-site gym, wellness programs, and fitness/mental health allowancesCareer development, training opportunities, and tuition assistanceDaily Commute benefitsFree parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in MarkhamVolunteering opportunities, fundraising, and charitable donation matching through AMS CaresA 92% employee trust index score, as measured by Great Place to Work CanadaAn award-winning culture recognized by The Globe and Mail and National PostKEY RESPONSIBILITIES:Month-End SupportAssist in preparing supporting schedules and reconciliations for month-end close.Upload client invoices to portals such as Coupa and Tungsten.Track missing purchase orders and support mapping to client accounts.Monitor shared billing inboxes and organize completed items.Respond to basic client billing queries and escalate complex issues.Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST).Support resolution of Edenred hold queue items and ensure proper invoice coding.Communicate with vendors to resolve documentation gaps or payment delays.Update invoice records based on vendor changes (e.g., station transitions).Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches.Maintain documentation for audit readiness.Help track billing delays and support reporting efforts.General SupportParticipate in team meetings and contribute to process improvement discussions.Maintain confidentiality and integrity of financial data.Perform other duties as required to support the Finance Team.Help verify general ledger codes and ensure accurate classification of financial transactions.Review expense reports and vendor invoices for completeness and escalate discrepancies.Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues.QUALIFICATIONS:Education in Finance is an asset.02 years of experience in billing, finance operations, or accounts receivable.Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus.Strong attention to detail and organizational skills.Basic proficiency in Microsoft Excel and financial systems.Good communication and problem-solving abilities.Willingness to learn and adapt in a fast-paced environment.NOTES:This role does not qualify for LMIA.Learn more about Active International on Social MediaAI Disclosure StatementAt Active International, all applications submitted are reviewed in detail by our P&C team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.Active International's Commitment to an Inclusive Hiring ExperienceActive International is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or status. If you require accommodation at any stage of the hiring process, please let us know so we can provide appropriate support.We appreciate your interest and advise that only those selected for an interview will be contacted. 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