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Join us and help make a difference At Grey County we work together to deliver essential public services that meet the needs of our communities. Grey County isn''t just a great place to live; its also a great place to work We are proud to offer competitive wages and an attractive total compensation package. We support learning and continuous employee development, and champion career progression for our employees. We value work-life balance, so you can make the most of your career at Grey County, while making the most of your life in Grey County Apply now to join our team Grey County''s Clerk''s department is recruiting a Records Management Student. This job posting is for an existing vacancy. Student positions are expected to begin on May 4, 2026, in alignment with student orientation. Applications will be accepted until Friday, January 30, 2026 at 11:59 p.m. Purpose To assist in the management of Grey County''s electronic and physical records Responsibilities Records Management Working within Sharepoint to assist in managing records, files, notices of destruction Reviewing retention labels in Sharepoint against the retention by-law for completeness and correctness Sorting, labelling and boxing files for shredding or storage Review, prepare and designate records for destruction, review and retention Assist all departments with sorting and reviewing records Preparing destruction notices Communicating with staff on tips for managing records Working with the Records and Contract Specialist on preparing file spreadsheets for departmental use Review and repair tracking sheets for inconsistencies, duplicates and broken links Assist with the creation of a physical document inventory by working with departments on locations of physical records, identifying off site storage locations, filing cabinets, etc., and estimated volume counts Identify opportunities for consolidation or improved storage Review documents for correct metadata tagging and flag potential issues Identify potential duplicate files for review and deletion Flag records that appear to be past their retention period but have an altered creation date in Sharepoint Assist in migrating documents from network drives to SharePoint libraries General SharePoint Housekeeping such as deleting empty folders Digitization Support Assist with scanning records for digital storage Add scanned files to the digital tracking spreadsheet/database. Administrative & Support Tasks Filing, labeling, and organizing new physical agreements. Updating inventory of physical file boxes (location, contents, destruction date). Preparing labels, destruction lists, and destruction request forms. Shredding or prepping boxes for shredding. Assisting with ad hoc records clean-up projects. Working Conditions Hours of work are based on 35 hours per week, Monday to Friday Works in a public office situation and must be accessible to other employees. Work may be subject to frequent interruptions and office type distractions. As Records Management Student, the work may require travel to and work in storage areas of various departments and facilities throughout the County. Contacts Internal Working Relationships Requirement for ongoing working relations with staff at all levels. External Working Relationships External contacts include general public, staff from other municipalities, and other government offices. Knowledge and Skill Preference will be given to students pursuing a post secondary degree or diploma in a related field (Information Management, Library, and Information Science, Law Clerk or Public or Business Administration Experience handling and maintaining confidential and highly sensitive material with tact and discretion. Ability to work independently and coordinate with others Requires strong attention to detail and the ability to work in an area where frequent interruptions occur. Ability to communicate well both verbally and in writing. Strong organizational skills including time management and initiative. Knowledge of office operations including Microsoft Office, Adobe, SharePoint and records management software. Requires strong attention to detail and the ability to work in an area where frequent interruptions occur. Impact of Error Lack of adherence to County by-laws and policies would lead to contraventions of legislation. Inaccurate management of records could have legal ramifications leaving the County vulnerable to legal actions. Grey County is proud to be an equal opportunity employer, and promotes a culture of respect where all team members are valued for their unique talents, knowledge and lived experiences. Accommodations are available for all parts of the recruitment process. Applicants are encouraged to outline accommodation needs when submitting their application. If alternate methods of application are required, candidates can email This recruitment process does not use artificial intelligence (AI) to screen, assess, or select applicants. All applications are reviewed and evaluated by our hiring team. While we thank all candidates for their interest, only those selected for an interview will be contacted. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment. Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Driver''s Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.