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Join to apply for the Administrative Coordinator | Coordonnatrice ou coordonnateur administratif (bilingual/bilingue) role at Pathways to Education Canada | Passeport pour ma russite CanadaGet AI-powered advice on this job and more exclusive features.Base pay range$43,860.00/yr - $51,500.00/yrAdministrative Coordinator (Bilingual) at Pathways to Education CanadaWere looking for someone who can change the paradigm for youth living in poverty in Canada. Someone who enjoys building partnerships, making an impact, and working with energetic, high-performing teams. Is that you?Pathways to Education is a national, charitable organization breaking the cycle of poverty through education. Its award-winning program is creating positive social change by supporting youth living in low-income communities to overcome barriers to education, graduate from high school, and build the foundation for a successful future. Through the collective power of partnerships, Pathways to Educations innovative program is preparing youth for tomorrow.The OpportunityIn the dynamic role of Administrative Coordinator, you'll be the go-to person for executing and tracking key administrative tasks that support our most critical business processes from tracking contractual commitments and managing scholarship exports to helping drive important organizational initiatives forward.Youll also play a pivotal role in triaging internal and external inquiries, ensuring questions are answered promptly or escalated to the right people when needed. Additionally, you'll help keep our workspace functioning efficiently by taking care of essential office management duties.If you're someone who enjoys being at the center of it all, keeping things organized, and making a positive impact every day wed love to meet you!What Youll DoExecute key operational processes for the Impact Team such as general inquiry support and maintenance of contact listsDocument management which includes processes and technology to organize, track, store, retrieve and control documents, including contractsProvide general office administrative support to the Executive Assistant and team, manage meeting calendars, organize shared drive content, update access permissions, and participate in working teams as assignedTriage external program-related inquiries, respond to standard questions, escalate or redirect when required, and track inquiry trends to identify opportunities for improvementMaintain and update electronic contact and distribution lists in collaboration with other departments, and help improve the list management process to ensure timely and accurate updatesCoordinate small projects and support larger initiatives by tracking tasks, maintaining schedules in project management tools, and assisting with team travel, meeting, and event planning while staying within budgetPrepare briefing documents for team travel, develop and update annual engagement plans with input from the team, and ensure alignment with organizational activities in coordination with Marketing & CommunicationsAdditional administrative duties as needed, based on your training, experience, and interest in learning new skillsWhat You Bring1 to 3 years of practical experience in a business administration or similar role; completion of secondary school diploma and/or related college program, or an additional 2 years related work experienceEffective communication skills, written and verbalCustomer service oriented when working with external partners and other stakeholdersQuickly adopts tools, technologies, and software applications to gain efficiencies and consistency in delivering desired outcomesStrong administration skills including attention to detail and time managementAbility to work under pressure to meet sometimes competing deadlinesEffective in working in both a project and cross-functional environmentDiligence and accuracyAbility to solve problems and articulate appropriate actions to resolve issuesUnderstanding and working knowledge of contract administration would be an assetFluent in English and FrenchWhat We OfferGenerous vacation and health benefits packageGroup RRSP programAn exciting opportunity to be part of a leading not-for-profit dedicated to excellence and impactA collaborative work environment with a culture of innovationOpportunities for learning and professional developmentTo confidentially explore this opportunity, please submit a cover letter and resume using the online application at Applications will be accepted until September 5, 2025 by 11:59 pm. Pathways to Education thanks all applicants for their interest. Due to volume, only those who qualify for an interview will be contacted.Pathways to Education is committed to fostering a diverse work environment, one that is inclusive of different races, ethnic origin, citizenship, gender identity, gender expression, sexual orientation, ages, family status, disability status, and intersectional identities. All interested candidates are encouraged to apply and advise us of any accommodations or supports needed to ensure fair and equitable access throughout the recruitment and selection process.DetailsSeniority level: Entry levelEmployment type: Full-timeJob function: AdministrativeIndustries: Civic and Social Organizations #J-18808-Ljbffr