Job Title

Operations Administrator North Vancouver (Local) Vancouver Pile Driving Ltd. (VanPile) is not just a construction company; it''s a cornerstone of British Columbia''s marine infrastructure. Since 1913, our dedicated team has been building major marine facilities along the coastline and inland waters. As a proud, family-owned business, we are deeply committed to our community and uphold a long-standing tradition of excellence and integrity. Learn more at ) Build your career with one of British Columbia''s most respected marine construction companies. We are seeking a detailoriented and proactive Operations Administrator to support our construction and field operations in North Vancouver. In this role, you will provide high-level administrative, documentation, and data management support across active construction projects. With strong skills in Excel reporting, document control, and information management, you will help ensure accuracy, consistency, and the timely flow of information that keeps our projects running efficiently. Key Responsibilities: Project Administration & Coordination Provide administrative support to operations managers and superintendents. Documentation & Records Management Establish and maintain organized filing systems for both physical and digital documents. Oversee document control processes, including drawing revisions, permit distribution, and version tracking. Ensure all documentation complies with company, client, and regulatory requirements. Procurement & Subcontractor Support Assist project teams with preparing and processing purchase requisitions. Financial & Cost Administration Enter code, and reconcile invoices, timesheets, and equipment usage reports. Collaborate with the Operations team to ensure all timecards are completed accurately and on time, and that all associated payroll documentationincluding new hire paperwork, terminations, and rate changesis completed as required and communicated to Finance to ensure accurate payroll processing. Health, Safety & Environmental (HSE) Documentation Support HSE personnel with document organization, audit preparation, and compliance-related submissions. compliance-related submissions. Qualifications Education & Experience Diploma or certificate in Business Administration, Construction Administration, or related field. 25 years of administrative experience in construction, civil, or industrial project environments. Technical Skills Advanced Excel skills (formulas, pivot tables, data validation, formatting). Advanced Word skills for correspondence and document editing. Strong proficiency with MS Office Suite, ERP systems, SharePoint, and document control platforms. Familiarity with Acumatica is an asset. Ability to read and interpret basic construction drawings and specifications (asset). Strong understanding of construction documentation processes. Soft Skills Exceptional attention to detail and accuracy. Strong communication, organizational, and coordination abilities. Ability to work independently and manage deadlines in a fast-paced environment. Professional, positive, and collaborative attitude. Physical & Work Conditions Primarily office-based with regular interaction with field teams. Occasional site walks within active construction environments.Ability to work overtime during peak periods when required. Compensation & Benefits Competitive salary range: $70,000 $85,000 Comprehensive benefits package Bonus eligibility Opportunities to support and learn from landmark infrastructure projects Strong commitment to long-term professional growth and career development. Ready to Make an Impact? If you''re looking for a role where your expertise will be valued and your contributions will make a real difference, we''d love to hear from you. Apply now and take the next step in your career with Carlson Construction Group. A Quick Note to Agencies: We kindly request that you refrain from submitting unsolicited resumes. We''re not accepting agency referrals for this role. Need Accommodation? If you require accommodation during the application process, please get in touch with us at and let us know the position and location for which you''re applying.