Job Title

Position Overview Mainsprings is seeking a detailoriented and organized Accounting Assistant to support our financial operations. This newly created parttime role covers core bookkeeping, cash handling, and donation processing functions. The ideal candidate is reliable, accurate, and comfortable balancing independent work with friendly donorfacing communication. Key Responsibilities 1. Cash Reconciliation & Controls Follow all 2person counting and cash control procedures. Prepare and use tally sheets for major fundraising events. Ensure all funds are deposited in a timely manner. 2. Accounts Payable Record and pay vendor invoices. Maintain vendor accounts, including handling PreAuthorized Debits. Process company credit card payments. Manage petty cash. 3. Finance & Donation Processing Scan cheques and upload deposits through online banking systems. Support the Baby Bottle Campaign: Prepare and organize bottles. Count and record donations. Ensure timely deposits. Process monthly donors. Process 3rdparty donations (CanadaHelps, Benevity, SkipTheDepot, PayPal, etc.). Record GiftinKind donations. Reconcile and record online store sales. Assist with preparation for the annual audit. 4. Donor Perfect Support (BackUp Role) Enter and process donation data (cash, cheque, credit card, monthly donors, 3rdparty donors, etc.). 5. Operations Support Assist with physical donations (shared responsibility across staff). Respond to donor inquiries via phone and email about physical donations. Coordinate donation dropoff scheduling and help build donor relationships. Skills & Qualifications Bookkeeping & Accounting Basic bookkeeping skills, including A/P and reconciliations (credit cards, petty cash). Experience with Sage or similar accounting software. Understanding of cash controls and segregation of duties. Organization & Time Management Ability to work independently and manage tasks with accuracy and timeliness. Strong organizational habits and attention to detail. Willingness to flex hours during peak seasons (e.g., Baby Bottle Campaign). Interpersonal Skills Ability to communicate with kindness and professionalism with clients, donors, and volunteers. Comfort handling donor interactions (phone/email) with warmth and appreciation. Technology Basic skills in Microsoft Office (Excel, Word, Outlook). Working Conditions Based at the Calgary office; occasional travel to Airdrie and Strathmore locations for events or collaboration may be required. Regular Centre hours: Monday to Friday 9 AM 5 PM. Creative, compassionate, and collaborative team culture. What We Offer A caring and supportive work environment. Opportunities for professional development. The chance to make a meaningful impact in the lives of others. How to Apply Please submit your resume and cover letter to: #J-18808-Ljbffr