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Salary Range: $52,000.00 To $54,000.00 Annually Date Posted: January 23rd , 2026 Position Title: Workforce Scheduling Specialist Location: Within one of YMCA BCs main hubs: Lower Mainland Term: Permanent, Full Time Hours: 40 hours per week, schedule may include evenings, and some hours on Sundays. Start Date: As soon as possible Salary: $52,000-$54,000 annually Reports To: Manager, Workforce Scheduling and Coordination Competitive vacation and paid sick time Free YMCA Gym Membership+ Y@Home Eligibility for Extended Medical and Dental Benefits Training and Professional Development Opportunities Extensive Employee assistance program Reduced childcare rates and priority placement for YMCA Staff Be part of a charitable organization that positively impacts the community *Some benefits may vary based on employment terms Nature & Scope Reporting to the Manager, Workforce Scheduling and Coordination, the workforce scheduling specialist, is responsible for managing daily and long-term staffing across multiple licensed child care programs. This role ensures compliance with licensing regulation, supports recruitment and onboarding, and maintains accurate staffing records. Working closely with child care leadership, the coordinator addresses scheduling gaps, resolves real-time coverage challenges, and implements strategies to optimize workforce scheduling. Strong problem-solving skills, adaptability under pressure, and a commitment to quality care and child safety are essential, as the position involves balancing qualifications, availability, and program needs while contributing to workforce planning and operational efficiency. Major Responsibilities (in this position, you will): Coordinate daily and long-term staffing to ensure child care programs are adequately staffed, addressing scheduling needs and coverage gaps across multiple licensed sites. Maintain accurate staffing records by tracking employee availability, certifications, and deployment history to support compliance and smooth operations. Collaborate with child care operations team to align staff scheduling with program needs, licensing ratios, and budget considerations. Support recruitment and onboarding by assisting with new hire placements and ensuring seamless integration into program sites. Manage real-time staffing challenges by responding promptly to unplanned absences and emergencies, coordinating replacements and adjustments as needed. Ensure all scheduling decisions comply with licensing regulations, including staff qualifications and child-to-staff ratios. Analyze workforce trends using scheduling data to identify risks, recommend strategies, and contribute to long-term workforce planning. Resolve scheduling conflicts and address concerns related to staff placement to maintain engagement and service continuity. Must be available to work outside regular business hours, including early mornings, evenings, and weekends, as staffing needs require. Qualification (you bring): 23 years of experience in workforce coordination, scheduling, or staffing logistics, ideally within child care, education, or a non-profit environment. Post-secondary education in Early Childhood Education, Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience. Strong knowledge of child care licensing regulations and staffing requirements for Early Years programs is highly preferred. Proficiency in workforce management systems and Microsoft Office applications (Outlook, Excel, Word). Commitment to equity, diversity, inclusion, and belonging, with an understanding of how inclusive scheduling practices support culturally safe and responsive child care environments. Exceptional organizational, communication, and problem-solving skills to manage complex scheduling demands and collaborate effectively with multiple stakeholders. Detail-oriented and process-driven, with the ability to manage multiple priorities in a fast-paced setting. Proactive and adaptable, demonstrating initiative and strong time management skills. Analytical mindset with the ability to identify trends and develop solutions. Ability to work independently while fostering teamwork and collaboration. Successful candidate will be required to provide 3 satisfactory references Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date. About YMCA BC: By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John. As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities'' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health. We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all. YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at bc.ymca.ca. Application Process (ready to make a difference?) We invite you to apply today and find your WHY! Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. ( Myself/Talent/Career Centre ) Application Deadline: February 3rd 2026, or until filled Please include any and all relevant certifications in your online application. You will receive an automated notification to confirm receipt of your application. If short-listed for a position: We will contact you to move forward to the next step. If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests. Note : Depending on the role, we may need to provide preference to internal applicants first. We treat each competition independently and encourage you to keep applying should your experience and qualification be a match for the role. Does this role sound like a great fit, but you dont meet every requirement? At YMCA BC, we understand that qualifications and experiences vary. If this opportunity interests you, we encourage you to applyeven if your background doesnt perfectly match every qualification. YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate contact our People Services department. Thank you for your interest and application. #J-18808-Ljbffr