Job Title

Overview The Role: The Office Manager is responsible for overseeing administrative functions and maintaining the office environment to ensure efficient, smooth operations for an office of 70+ employees, while serving as a cultural ambassador who fosters engagement and promotes company values. Company Overview Albourne is an industry-leading investment consultant with offices around the globe. Our firm of 600+ employees provides advisory services to investors, including institutional investors, financial intermediaries and family offices, on over $700 billion in alternative investments across the liquidity spectrum. We specialize in Hedge Funds, Private Equity, Private Credit, Real Assets, Real Estate and Alternative Risk Premia. Albourne empowers its clients by providing Portfolio Advice, Research (Investment, Operational and Quantitative Due Diligence), Analytics (Data and Tools), and Implementation (Middle and Back Office) services. We are committed to non-discretionary advice, fixed fee pricing, and independence. Albourne strives to be a sustainable company with three main goals: 1) Aspiring to be a multi-generational firm with broad internal ownership and a Partnership structure 2) Treating our employees and clients fairly; and 3) Advocating for positive change for its benefit and for the alternative investment industry best practices have always been a defining part of who we are. Responsibilities Professionally manage the reception area to welcome visitors and ensure effective telephone and mail communications internally and externally. Manage day-to-day operations, such as distributing building access keys and handling scanning/copying and postage. Carry out all administrative activities, including supplies ordering, office scheduling, and vendor relationships. Manage office budget and coordinate with Finance for invoice-related issues. Act as a liaison between the company and building management, janitorial service, and other office service vendors. Oversee the maintenance and alteration of office areas, as well as layout, arrangement, and housekeeping of office facilities. Implement and manage a preventive maintenance program, including scheduling regular building repairs and inspections (HVAC, lighting, plumbing, electrical) with vendors or building management. Manage and review building and service contracts to ensure facility management needs are met. Monitor office security and access control and respond to facility and equipment alarms or system failures. Coordinate with IT to troubleshoot, purchase, and distribute office equipment, assist with maintenance of devices (e.g., copier, fax machine), and schedule e-waste recycling pickups. Negotiate purchases of office supplies, furniture, and equipment in accordance with company purchasing policies and budgetary restrictions. Assist with the development of office policies and procedures and ensure appropriate implementation. Ensure compliance with local Health & Safety requirements, including: Maintain up-to-date knowledge of local health and safety standards, alert HR to required measures, and produce risk assessments for office and events. Coordinate fire and first aid training and assessments, ensure first aid kit is stocked, and organize evacuation drills in line with the Business Continuity Plan. Update and maintain the Business Continuity Plan cascade. Ensure ongoing compliance with ISO standards by maintaining documentation, records, and process controls. Coordinate catering, refreshments, and snacks for internal meetings, visitors, and company events, while organizing, decorating, and managing office social activities to foster engagement. Coordinate business travel arrangements as a liaison with the travel agency. Support Compliance reporting relating to gifts and entertainment. Perform ad hoc office administration tasks and projects as requested by Head of Region, HR, or Function Heads. Desired Qualifications Previous experience in an office management or administration role is an asset Proficiency in Microsoft 365 (including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint) Ability to manage budgets and handle invoice processing accurately and in a timely manner Knowledge of health and safety standards applicable to office environments is an asset Experience managing vendor relationships, negotiating contracts, and overseeing office supply procurement is desirable Experience with ISO standards compliance and business continuity planning is an asset Advanced written and verbal communication skills in English Strong interpersonal skills and professional demeanour Proactive self-starter, proficient in multi-tasking and time management Willingness and ability to travel internationally on an occasional, as-needed basis to attend or support company events Competitive total rewards including a discretionary bonus scheme and optional GRSP with employer contributions Generous paid time off, inclusive of vacation leave A focus on professional development through internal learning opportunities, support for relevant certifications, and a dedicated internal mentorship program Wellness programs and sponsored volunteering opportunities A welcoming culture that embraces diversity and fosters equity and belonging for all Office celebrations, events, and weekly social hours Casual dress and a collaborative, collegial team environment Job Pay Transparency: CAD $60,000.00 to $70,000.00 per annum base salary Job Type: Full-time, On-site Work Authorization: Must be eligible to work in Canada Please click the following link to view Albourne Partners (Canada) Limited''s Employee Privacy Notice. Albourne is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Albourne Partners (Canada) Limited (APCA) is in full compliance with the AODA. APCA will accommodate applicants disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process, please contact HR. You need to be legally eligible to work in Canada at the location specified above and, where applicable, must have a valid work or study permit. Albourne thanks all applicants, but only successful candidates will be contacted. #J-18808-Ljbffr