Role: Office Assistant The Office Assistant is the first point of contact for visitors, vendors, and employees. This role provides professional frontdesk support while performing essential administrative, purchasingrelated data entry, and buildingmanagement coordination. The ideal candidate is organized, customerservice oriented, and able to manage multiple responsibilities in a fastpaced environment. Location : Mississauga Compensation: The annual salary ranges from 49,000.00 to 64,000.00 Benefits: Health Insurance (includes Virtual Health, and HCSA) Dental Insurance Vision Insurance Life Insurance Long-term Disability Short-term Disability RRSP Match Paid Vacation Floating Days Employee Assistance Program Employee Engagement Events Awards and Recognition Tuition reimbursement Service Awards Employee Perks & Discounts Job Responsibilities 1. Front Desk & Customer Service Greet and assist visitors, vendors, and couriers in a professional and friendly manner. Answer and redirect incoming calls and emails to appropriate departments. Maintain a clean, organized, and welcoming reception area. Manage visitor signins and security protocols where required. 2. Mailing & Office Administration Handle all incoming and outgoing mail, Purolator/FedEx/UPS packages, and courier requests. Coordinate internal document distribution and maintain mailing supplies. Manage general office supplies inventory and place replenishment orders as needed. Support adhoc administrative tasks for various departments. 3. Purchasing & Receiving Data Entry Enter Purchase Orders (POs) into the ERP system accurately and in a timely manner. Process receiving documents, match packing slips to POs, and ensure proper documentation. Communicate with vendors or internal departments regarding discrepancies or missing information. Maintain organized electronic and physical records for audits and reporting. 4. Building Management & Facilities Support Serve as the liaison with building management, maintenance vendors, cleaning services, and security. Coordinate work orders for repairs, maintenance, and facility inspections. Monitor common areas, meeting rooms, and frontofhouse cleanliness and report issues promptly. Assist with scheduling boardrooms, managing access control cards, and supporting visitor/contractor access. 5. Other Responsibilities Provide backup coverage for other administrative roles when needed. Support HR, IT, and Finance with basic coordination tasks as requested. Participate in projects to improve frontdesk processes and facilities management. Qualifications 13 years of experience in an administrative, receptionist, or frontdesk role. Experience with ERP systems (JDE or similar) is an asset. Strong dataentry accuracy and attention to detail. Excellent verbal and written communication skills. Professional demeanor and strong customerservice mindset. Ability to multitask, prioritize, and handle interruptions effectively. Proficiency with Microsoft Outlook, Excel, and general office software. Work Environment Onsite role with frontdesk coverage required during business hours. May involve light lifting (packages, office supplies up to 20 lbs). Interaction with internal teams, external visitors, and building vendors daily. Join us At IKO, we recognize that our success is due to the strength of our employees and to that end we nurture and support our employees sense of accomplishment and their contribution. We invest not only in our employees so that they are the most knowledgeable in the industry, but in the community we live and work in. To join our team, apply here or follow us on LinkedIn for future opportunities. IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. #LI-TM1
Job Title
Office Assistant