Job Title

WHY JOIN US SIXENSE is the worldwide leader in the design, installation, maintenance, and operation of large, automated monitoring systems during the construction of iconic infrastructure across the globe. SIXENSE has developed proprietary software and techniques to allow engineers to monitor and understand soil and structure behavior during the project. SIXENSE deployed thousands of sensors in Canada on small and large construction projects. Their performance relies on the robustness of their initial design and on the quality of the post-processing of the data using their technique and proprietary software. SCOPE OF POSITION Sixense Solutions Canada Ltd. (Sixense) is creating a new position for an Office Manager to support daily operations and strengthen overall organizational efficiency. The Office Manager is a key contributor to both corporate functions and projectdriven field teams, ensuring smooth office operations, consistent application of HR policies, and accurate administrative and financial coordination. This role works closely with leadership and project teams to maintain effective workflows and support Sixenses instrumentation and monitoring (I&M) activities. LOCATION: This is full-time in-office position, located in Liberty Village, Downtown Toronto. Tasks and Responsibilities Office & Operational Administration Manage daytoday offices operations inclusive of general administrative support to ensure an organized and productive workspace for all team members. Coordinate facilities needs including office access, equipment maintenance, and workspace layout adjustments to support staffing changes. Maintain offices supplies, vehicle records/gas cards, and vendor relationships. Coordinate travel arrangements and accommodations for team members. Coordinate internal events, meetings, lunchandlearns, and culturebuilding activities. Assist with the completion of recurrent corporate and performance reports (such as Safety, Environment, HR, etc.) per company requirements. Human Resources Administration Coordinate fullcycle onboarding and offboarding for technical, field, and office employees, ensuring proper documentation, system access, and equipment tracking. Maintain accurate, confidential, and up-to-date employee files, certifications, HR records, and internal employee databases in compliance with Sixense standards and employment legislation. Assist with recruitment efforts including job postings, resume screening, interview scheduling, and candidate communication. Draft employment agreements for hiring managers to review. Support HR policy implementation and organizationwide employee communications. Assist with maintaining and distributing internal policies, administrative procedures, and compliance documentation. Manage the administration of the companys comprehensive benefits program, including all employee benefits and RRSP plans. Provide support as needed to external consultant/partner to address employment-related matters and legal compliance. Support the relocation of expatriate employees while ensuring compliance with company expat policies and Canadian immigration rules and processes. Financial Administration Process Accounts Payable invoices following the companys three-way matching protocols. Manage vendor communications and resolve disputes. Reconcile monthly vendor statements. Prepare bi-weekly vendor payment runs. Post customer payments weekly. Record daily cash entries into system ledger and assist with month-end activities such as journal entries and account reconciliations. Maintain accurate customer records and distribute monthly statements. Forecast weekly receivables and monthly holdbacks. Reconcile contract values and aged receivables at month-end. Provide invoicing support to internal and external clients. Process employee expense reports in accordance with company policy. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Company. Skills Strong organizational and administrative skills, particularly within multiproject or technical environments. Experience with HR administration, employment documentation, and policy management. Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint). Knowledge of HRIS platforms or payroll systems. Strong understanding of AP/AR processes and financial recordkeeping. Exceptional attention to detail and accuracy in documentation and compliance tasks. Strong written and verbal communication skills. Ability to manage confidential information with discretion and professionalism. Customer service-oriented mindset with a proactive, problemsolving approach. Ability to manage multiple tasks, shifting priorities, and deadlines. Qualifications Postsecondary education in business administration, human resources, accounting, or a related field. 35 years of experience in an administrative or office management role. Experience in the geotechnical engineering or instrumentation & monitoring industry is a strong asset. Previous experience with Oracle is considered an asset Previous experience supporting policy development, process improvements, or internal audit preparation. Experience supporting technical teams or field operations. Salary Range : $60,000-75,000. SIXENSE is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.