Job Title

Executive Assistant to the President & CEOLocation: Midtown Toronto (Yonge & Davisville)Schedule: 100% in-office, MondayFridayEmployment Type: Temp-to-PermCompensation: $35$39 per hourExperience Required: 57 yearsPosition OverviewWe are seeking a highly driven, energetic, and exceptionally organized Executive Assistant to provide high-level administrative and strategic support to the President & CEO and the Board of Directors. This role goes beyond traditional administrative dutiesyou will act as a trusted partner to the CEO, anticipating priorities, organizing workflows, and helping maximize executive effectiveness.The ideal candidate is entrepreneurial, proactive, and confident working in a fast-paced, executive-level environment. You bring positive energy, strong judgment, and the ability to seamlessly integrate into the CEOs day-to-day operations while maintaining discretion and professionalism.Key ResponsibilitiesProvide comprehensive administrative and coordination support to the President & CEO and Board of Directors, including complex calendar management, meeting coordination, and preparation of agendas, materials, and briefing documentsServe as Board Secretary, including recording and distributing meeting minutes, tracking action items, and ensuring timely follow-upAct as a primary point of contact for Board members, members, senior executives, and external stakeholders, managing communications with professionalism and discretionAnticipate executive needs by proactively organizing priorities, preparing task lists, and queuing up next steps to support decision-making and efficiencyCoordinate scheduling, travel arrangements, meeting logistics, and event or venue liaison support for the executive team and regional officesMaintain highly organized, accurate, and confidential executive, governance, and corporate recordsDevelop and continuously improve administrative systems and processes to enhance workflow and productivitySupport special projects, initiatives, and ad hoc requests aligned with organizational prioritiesIdeal Candidate Profile57 years of experience as an Executive Assistant supporting senior executives or C-suite leadersExceptionally strong calendar management skills with the ability to optimize time and manage competing prioritiesAdvanced Excel skills and strong proficiency with Microsoft Office and related toolsHighly organized with strong file management and attention to detailSelf-starter with an entrepreneurial mindsetcomfortable taking initiative without being askedConfident working side-by-side with the CEO to organize priorities and provide structure to daily workflowsAbility to anticipate needs, think several steps ahead, and proactively manage tasks and deadlinesProfessional, discreet, and trustworthy with sensitive and confidential informationPositive, dynamic, and engaging personalityenergetic, adaptable, and eager to contribute