Job Title

START DATE: March 16, 2026 (negotiable) HOURS: Full Time (37.5 hours/week) DURATION: 13.5-month fixed-term contract (through April 30, 2027) LOCATION: Downtown Vancouver, BC (hybrid work environment 4 days per week in office preferred) THE OPPORTUNITY MODUS is seeking an experienced Office Manager to play a key leadership role in our operations and team culture during a maternity leave coverage period. This is an opportunity to join a small, mission-driven consulting firm and contribute meaningfully to how we work and grow. This position is a fixed-term maternity leave cover until the end of April 2027. WHO WE ARE MODUS is a values-driven consulting firm based in Vancouver, BC, known for our creative, and genuine approach to engagement-led planning and design. We work with a broad range of clients to co-create communities that are inclusive, just, healthy and resilient. We have 14 team members and several associates who make us who we are. You can find out more about them on our website: We are proud to be BCorp certified, a designated Carbon Neutral Firm, and a certified Living Wage employer. You can read more about our approach to doing business here: THE OPEN POSITION We are looking for an experienced Admin/Office Manager who will be responsible for managing key administrative and operational aspects of the business under the direction of the two Principals. You will be expected to follow established processes and systems while working independently to ensure day-to-day operations run smoothly. The specific tasks you will be responsible for include: Bookkeeping & Reporting: Manage accounts payable, accounts receivable and invoicing. Run payroll and support cash flow forecasting. Complete credit card and bank reconciliations Manage government reporting and remittances such as GST returns, EHT instalments and payroll liabilities Perform general bookkeeping duties including month-end P&Ls, adjusting entries, and creating budgets Track staff usage of benefits & allowances Produce monthly, quarterly, and annual reports as required Office Management & Administration: You will oversee the day-to-day functioning of the office, including: Managing office leases Purchasing supplies and equipment Tracking office budgets Managing IT support, including software licencing and renewals Processing insurance renewals and Certificates of Insurance Completing WorkSafeBC reporting Renewing business licences Supporting project setup and budget tracking in our Project Management software Assisting Project Managers with administrative aspects of their projects Helping to organize internal and external social and/or client events Assisting with Corporate Social Responsibility obligations and certifications Governance: In conjunction with the Principals, you will manage agendas, scheduling, and minutes for: AGM and Board of Directors'' meetings Principals'' meetings Senior Team meetings Whole team meetings You will chair certain meetings, including preparing presentations and leading relevant agenda items. Human Resources Support: You will provide administrative support for: Letters of offer and confirmations of employment Creation and distribution of monthly HR statement Management of staff benefits and group RRSP/DPSP Onboarding and offboarding employees Producing Records of Employment (ROEs) This role may also require other related duties in keeping with the qualifications and requirements of the job. SKILLS & EXPERIENCE Required At least 4 years of relevant work experience in administration, bookkeeping and human resources support. Experience with CRA processes and requirements (payroll liabilities, ROEs, GST reporting). Exposure to accounts payable, accounts receivable, and invoicing Highly organized and self-motivated, with a strong ability to prioritize and manage workload effectively Strong problem-solving skills and ability to learn independently, as there is minimal supervision in this role Excellent attention to detail and accuracy Excellent written and verbal communication skills with English fluency Intermediate to advanced skill with Microsoft Office, especially Excel Assets Experience using QuickBooks Online is a big asset An interest and skillset in graphic design and the Adobe Creative Suite is an advantage, but not required COMPENSATION, PERKS & BENEFITS $57,208 - $87,653 annual salary (commensurate with experience; salary will depend on level of responsibility and depth of experience in bookkeeping, HR administration, and office operations leadership) Extended Health & Dental Benefits, including a Health Spending Allowance and Fitness & Wellness Allowance 3 weeks paid vacation per year A fun and supportive work environment offering hybrid work options, flexible hours, and fun staff social events EQUAL OPPORTUNITY MODUS knows that diverse teams are strong teams. We are committed to fostering an inclusive and equitable work environment that is free from harassment and discrimination. We encourage applications from all qualified candidates regardless of their sex, religion, ethnicity, age, sexual orientation, disability or other identity factors. SUBMISSION INSTRUCTIONS Please submit a cover letter and resume via email to , stating: ''Application: Office Manager (Maternity Leave Cover)'' in the subject line. The deadline for submissions is Friday February 13, 2026 Job Types: Full-time, Fixed term contract Contract length: 13.5 months Pay: $57,208.00-$87,653.00 per year Benefits: Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Vision care Wellness program Work from home Work Location: Hybrid remote in Vancouver, BC V6A 0A5