Job Title

Request for Proposal - Online Voting Platform (Elections And Resolutions) Amnesty International Canada 2025-2026 Amnesty International Canada (ES) 312 Laurier Ave E Ottawa ON K1N 1H9 Procurement Contact: Juan Carlos Caraballo Email: Background & Introduction Amnesty International Canada Section English-Speaking (AICSES) is part of the global Amnesty International movement, dedicated to the protection and promotion of human rights both within Canada and around the world. As an organization steadfast in its mission, Amnesty International Canada (ES) engages in rigorous research, advocacy, activism and public education to address a spectrum of human rights issues. These include, but are not limited to, the protection of prisoners of conscience, the abolition of the death penalty, climate justice, racial justice, safeguarding the rights of refugees and Indigenous peoples, and fighting gender-based violence. Our work is grounded in the principle of impartiality; we do not accept government or political organization funding for our campaigns to maintain our independence and ensure the objectivity of our human rights work. AICSES currently supports over 50 staff in a unionized and non-unionized environment. In alignment with our unwavering commitment to fostering an inclusive, equitable, and diverse workplace, we invite proposals from experienced Anti-Racism and Anti-Oppression Specialists and Strategists. The objective is to engage a skilled professional who will lead the development of a comprehensive 5-year ARAO strategy. This strategy will guide our organization in building a more inclusive culture, identifying, and addressing systemic barriers, and promoting equity across all levels of our operations. Project Goals and Scope of Services 2.1 Secure Board Of Directors Elections: Provide an online voting solution to run Board of Directors elections using a preferential voting system. Voting must be confidential and conducted by secret ballot. The platform must support proxy voting and restrict voting access to eligible members only. Elections typically remain open for one week, allowing members to vote at their convenience. Secure, confidential online voting platform Preferential voting functionality Secret ballot capability Proxy voting support Member authentication and voting eligibility controls Election setup, management, and final results reporting 2.2 Online Resolution And Motion Voting During Virtual Meetings: Provide a voting solution for resolutions and motions during online meetings, including AGMs and Special Meetings held on Zoom. Voting must remain confidential and limited to eligible members. The platform must allow administrators to create, edit, and launch resolutions or motions live during meetings, as these are sometimes introduced or amended in real time. Secure, confidential voting during live Zoom meetings Ability to create and edit resolutions or motions in real time Capacity to handle Proxy votes Immediate launch of votes during meetings Member authentication to ensure only eligible voters participate Real-time or near real-time results display for meeting facilitation 2.3 Member Experience And Accessibility: Ensure the platform is easy to use for members with varying levels of technical experience. The voting process should be clear, accessible, and reliable across devices. User-friendly interface for desktop and mobile devices Clear voting instructions for members Technical support resources for administrators and voters Accessibility considerations where applicable Anticipated Selection Schedule Timeline Request for RFP: January 19, 2026 Deadline to submit Bid: February 6, 2026 Selection of Top Bidders / Notification to Unsuccessful Bidders: February 16, 2026 Contract Award / Notification to Unsuccessful Bidders: February 16, 2026 Submission Details Respondents to this RFP must submit copies of their proposal by email to the procurement contact by February 6, 2025. Submission Requirements A proposed approach and methodology for delivering secure Board elections and live resolution voting during virtual meetings A proposed timeline and key milestones for implementation and onboarding A clear fee structure, including setup costs, licensing fees, per-election costs, and any additional expenses Evaluation Criteria Proven expertise and experience in secure online voting platforms A clear, practical, and well-structured approach to both election types A realistic timeline and cost-effective pricing model Commitment to working collaboratively with our organization Strong and responsive support #J-18808-Ljbffr