Job Title

Overview Accounting and Payroll Analyst (1 vacancy) Reporting to: Accounting Coordinator Department: Administrative Services Classification: PERMANENT Full Time; Non-Union Salary Range: $63,252.91 to $75,335.22 Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday Starting Date: March 2026 Application Deadline: No later than 4:00 p.m. February 13, 2026 Why City of Woodstock? Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. The city has a growing population and offers parks, trails, arts and cultural facilities, and access to communities across Southwestern Ontario. The City aims to build a strong, connected community with services that meet residents needs while offering a relaxed lifestyle. Benefits include a rewarding career, competitive wages, a defined benefit pension plan (OMERS), opportunities for training, and a supportive working environment. Duties and Responsibilities The Accounting and Payroll Administrator/Specialist ensures accuracy and efficiency of payroll and accounting operations for the City of Woodstock and associated departments, including the Woodstock Library, Police, Fire Department, and Business Improvement Area (B.I.A.). The role requires meticulous attention to detail and a comprehensive understanding of payroll systems. Responsibilities include full-cycle payroll processing, statutory remittances, and employee benefits calculations, as well as accounting operations such as account reconciliation and financial reporting. The position also involves collaboration with Human Resources during union negotiations, providing financial analysis and insight into compensation trends and collective agreements, and contributing to implementing payroll best practices to improve operations. A strong emphasis on confidentiality supports strategic HR initiatives and organizational finance objectives. Payroll Management Execute full-cycle payroll, ensuring all employee records are processed accurately and on time. Manage onboarding and offboarding processes, including OMERS and Records of Employment (ROE) issuance. Remit statutory and discretionary payments: Income Tax, CPP, EI, OMERS, WSIB, and Employee Health Tax. Process retroactive pay adjustments and statutory holiday pay for various employment types. Accounting & Financial Reporting Compliance Conduct detailed data analyses and reconcile accounts. Assist in the preparation of financial reports, including forecasts and budgets. Engage in year-end and audit processes, ensuring compliance and accuracy. Ensure timely preparation and submission of WSIB and Employer Health Tax returns. Oversee the balancing and posting of receipts, resolving discrepancies effectively. Human Resources Support Collaborate with Human Resources to provide financial insights during union negotiations. Analyze compensation trends and contribute to the development of proposals for collective agreements. Support salary and wage analysis to inform annual budget and forecasting. Organizational Effectiveness Provide payroll-related information critical to grant applications and departmental initiatives. Proactively suggest process improvements and adopt best practices in payroll operations. Lead training sessions for the payroll system, assisting employees and supervisors with time entry challenges. Maintain extreme confidentiality and uphold compliance with municipal financial legislation. Qualifications Degree or Diploma in Accounting, Business, or a related discipline. Minimum of 23 years of payroll and accounting experience; experience in municipal/public sector is an asset. Proficient in Microsoft Office and advanced accounting software. Capable of interpreting Collective Bargaining Agreements and OMERS. Payroll Compliance Practitioner (PCP) certification preferred. Strong analytical skills and attention to detail, maintaining complete confidentiality. Advanced skills in Microsoft Office including spreadsheets and in payroll and accounting software. Strong oral and written communication skills (tact, diplomacy, good judgment). Working Conditions Operates within typical office settings, with occasional interruptions. Works 35 hours per week, regular office hours, 8:30 am to 4:30 pm; overtime as required. Equity, Diversity and Inclusion The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and are committed to building a team that represents many backgrounds, perspectives and skills. We encourage applications from all qualified individuals, especially those who can contribute to broader perspectives and ideas. Please note: Immediate family members, per City of Woodstock Nepotism Policy HR-015, shall not be employed in supervisory or management capacity or responsible for the work of the individual or department. A conflict of interest must be declared to the Director of Human Resources as soon as identified. In accordance with the Accessibility for Ontarian Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations during the recruitment process. If selected, inform Human Resources of any accommodation needs. Personal information collected will be used for candidate selection in compliance with applicable privacy laws. Satisfactory passing of a criminal record check and reference checks, as well as proof of qualifications, will be required for any successful candidate. We invite all qualified applicants to submit their resume and cover letter online at the City of Woodstock recruitment portal. We thank all applicants; only those selected for an interview will be contacted. #J-18808-Ljbffr