Job Title

Requisition ID: 396312 Position Number: 20031236 Posting End Date: February 03, 2026 City: Winnipeg Employer: Winnipeg Regional Health Authority Site: Victoria General Hospital Department / Unit: Office of the COO - VGH Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 02/23/2026 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary is commensurate with education and qualifications. Position Overview As the senior administrative employee within the portfolio, you will provide administrative support to the Chief Operating Officer. You will organize and prioritize independently the secretarial and administrative activities for the COO and ensure all work is completed within established timeframes. Your tasks will include typing, formatting, and proofreading various types of material including correspondence, minutes, agendas, and manuscripts. You will also develop, maintain, and update databases, create spreadsheets, perform data collection and entry, support analysis, and assist with preparing reports. You will review, evaluate, and recommend new office and administrative procedures to improve efficiency and quality of service, and prepare and maintain policies and procedures for the portfolios administrative activities. Experience Five years experience in a senior administrative position. Education (Degree/Diploma/Certificate) Completion of a high school or equivalent program of studies; formal training in applied office skills is required. Certification/Licensure/Registration Not Applicable Qualifications and Skills Proficiency with computerized systems (Microsoft Word, Access, PowerPoint, and Excel) is essential. Experience with e-mail and computerized calendars. Typing speed 60 wpm. Demonstrated ability to organize, assign, and supervise the work of junior employees. Experience in scheduling and coordinating meetings. Ability to compose correspondence on behalf of senior managers. Experience recording and preparing minutes and agendas. Excellent communication skills, verbally and in writing. Ability to prioritize a large workload and independently complete a variety of administrative duties. Ability to work in a fastpaced corporate environment and work effectively under pressure to meet deadlines. Demonstrated problemsolving skills. Demonstrated ability to effectively contribute to a team environment. The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies, and all levels of management. Ability to maintain a high level of confidentiality. Previous health care experience would be an asset. Physical Requirements Required to work for long periods of time at a computer. Security & Background Checks This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. Accommodations and Diversity We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily selfidentify as being of Indigenous descent in their cover letter/application. #J-18808-Ljbffr