Job Title

OverviewCompany Description UHN is Canadas #1 hospital and the worlds #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.Job DescriptionUnion: Non-UnionDepartment: UHN Connected Care, Integrated CareNew or Replacement: NewSite: Toronto General HospitalReports to: Manager, UHN@HomeWork Model: On-siteHours: 37.5 hours per week (may include evening or weekend support on a rotation)Salary: $23.14 $28.92 per hour (to commensurate with experience and consistent with UHN compensation policy)Status: Permanent Full-time. Contingent on continued funding.Closing Date: Open until filledPosition SummaryWe are looking for a dedicated and passionate individual to support effective clinical operations UHN@Home, with an emphasis on assisting Integrated Care Leads and providing administrative support to the UHN@Home Director and Manager. This includes calendar management, scheduling and coordination of meetings, organizing and tracking regular updates, and ensuring smooth communication across stakeholders. The Administrative Assistant exercises considerable judgment and independence, utilizing knowledge of medical terminology and advanced computer applications to provide secretarial and clerical services. The ideal candidate thrives in a dynamic work environment, can create structure and processes, and ensures efficient work practices.ResponsibilitiesProvide confidential administrative support to clinicians (e.g., Physicians, Nurse Practitioners, Social Worker etc.), and to the Connected Care Hub team, which may include:Registration and management of patients records in electronic patient record systemsFollow-up with and scheduling of patient/clinician appointmentsSupport around management and distribution of medical equipment within UHN and to patients (e.g., inventory, delivery and return logistics etc.)General calendar managementOffice liaison for internal and external personnelConsultation with clinical team and program teamDocumentation preparation, review retentionData collection and provision of patient satisfaction questionnairesManagement of office supplies and equipmentFirst point of contact for internal and external inquiries (fax, telephone, email) for meeting requests, program signatures, clinic inquiries, event inquiries and general inquiriesPerforms cross-functional and/or other duties consistent with the job classification, assigned or requestedWorks in compliance with the Occupational Health and Safety Act and its regulations, reporting hazards, deficiencies and contraventions in a timely mannerQualificationsCompletion of Grade XII or recognized equivalentCompletion of a recognized medical or business post-secondary administrative professional program at the diploma level preferredTwo (2) years work related administrative support experience preferredPrevious on-the-job computer/word-processing, database and spreadsheet software experienceExcellent organizational and time management skillsExcellent interpersonal and customer service skillsExcellent verbal and written communications skillsExcellent teamwork, problem-solving and conflict resolution skillsGood knowledge of health care, organizational/office practices, procedures and standardsAbility to produce high quality work in accordance with Hospital standardsAbility to maintain confidentialityAbility to work well under pressure and use good judgment in assessing difficult situationsSolid experience in a Microsoft Office environmentPrevious supervisory experience preferredKnowledge of medical terminology preferredExperience working in a health care environment preferredAdditional InformationWhy join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.Competitive compensation & benefits (medical, dental, etc.)HOOPP defined benefit pension planWellness services & offeringsClose access to Transit and UHN shuttle serviceOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted. #J-18808-Ljbffr