Job Title

IQ PARTNERS has partnered with two top-tier law firms to find incremental Document Specialists in Toronto. These roles have been created to support growing Document Services teams and offer remote or hybrid work arrangements , depending on the firm. As a Document Specialist, you will be responsible for end-to-end document production, leveraging advanced Microsoft Office expertise and collaborating closely with legal professionals to produce accurate, polished legal and business documents. Responsibilities Provide firmwide document production support using advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook). Create, edit, revise, and produce a wide range of legal and business documents through copy typing, transcription, scanning, conversion, firm templates, and other document-production methods. Clean, format, and proofread documents to ensure compliance with firm standards, including formatting consistency, spelling, grammar, clarity, and overall presentation. Apply advanced formatting techniques, including numbering schemes, styles, tables of contents, indexes, mail merges, blacklining, and document comparisons. Create, revise, and format large-scale reports, PowerPoint presentations, Excel spreadsheets, charts, graphs, diagrams, and organizational charts. Convert PDFs to Word and Excel, format them to firm standards, and manipulate PDFs including redaction, bookmarking, hyperlinking, compiling, combining, splitting, and creating fillable forms. Troubleshoot and resolve document formatting and technical issues efficiently. Collaborate closely with lawyers, legal assistants, and other professionals to understand document precedents, individual preferences, and deadlines. Assist legal assistants with document-production overflow and provide training or guidance on basic document tasks as required. Respond to document-related inquiries, provide technical support, and screen-share via Microsoft Teams for collaborative work. Record and track incoming requests using the firm''s document-management or service-tracking system (e.g., ServiceNow). Manage multiple requests and competing deadlines while clearly communicating timelines and priorities. Perform additional duties and special projects as assigned. Qualifications Education & Experience Certificate or diploma in Office Administration, Legal Studies, or a related field. Minimum of three years of experience in document production within a professional services or legal environment. Familiarity with legal terminology and legal document standards is required. Microsoft Office Specialist certification in Word, Excel, and PowerPoint is considered an asset. Skills & Abilities Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro. Strong technical troubleshooting and problem-solving skills, with the ability to identify alternative solutions. Excellent written and verbal communication skills, with a professional and client-service-oriented approach. Highly organized with exceptional attention to detail and strong proofreading skills. Ability to work independently and collaboratively in a fast-paced environment, managing competing priorities with confidence. These opportunities offers a salary range of $55,000$75,000, depending on experience. To support a fair and efficient hiring experience, we may use AI-assisted tools for administrative tasks like note-taking or scheduling. These tools never make hiring decisions , our team does. If you have any questions about how we use AI, we''re happy to discuss.