Job Title

Job Summary We are seeking a professional, reliable, and detail oriented Administrative Assistant to support our growing real estate appraisal practice. This role is client facing and operationally important, requiring excellent communication skills, strong organization, and a high level of professionalism. The ideal candidate is punctual, polite, adaptable, and comfortable managing evolving responsibilities in a dynamic office environment. This position is offered as an independent contractor role. The successful candidate will invoice the company for hours worked rather than being placed on payroll. Duties and Responsibilities Greet and communicate with clients, tenants, landlords, and real estate professionals in a courteous and professional manner Answer and manage incoming phone calls, screen inquiries, and respond appropriately Take payments over the phone and assist with basic billing and invoicing Prepare invoices, proposal letters, reliance letters, and general correspondence Assist with report formatting, proofreading, and minor edits with close attention to detail Perform data entry and maintain accurate electronic and physical filing systems Coordinate calendars, deadlines, and document flow to support appraisal assignments Communicate with tenants, landlords, and agents to obtain information and documentation Support day to day office operations including document preparation, scanning, and correspondence Adapt to new tasks and responsibilities as the role evolves over time Experience and Skills Previous administrative or office experience preferred Strong attention to detail with excellent proofreading and organizational skills Professional phone manner and strong interpersonal skills when dealing with clients and colleagues Ability to manage multiple tasks, shifting priorities, and changing workflows Comfort with invoicing, payment processing, and basic bookkeeping tasks Proficiency with Microsoft Office (especially Teams, Excel and Word), Adobe, Dropbox or willingness to learn Reliable, punctual, and able to work independently with minimal supervision Experience in real estate, legal, appraisal, or professional services offices is an asset but not required Position Details Independent contractor position Hours may vary based on workload Opportunity for responsibilities to expand over time based on performance and business needs Job Type: Full-time Pay: From $22.00 per hour Expected hours: 40 per week Benefits: On-site parking Work Location: In person