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Position Details Position Title Executive Assistant to the Dean Department/Unit Health - Dean''s Office Location Halifax, Nova Scotia, Canada Posting Number S011-26 Employee Group DPMG Position Type Regular, On-Going Full-time Equivalency (FTE) 1.0 Salary $54,222 - $72,426 per annum Classification ADM-04 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canadas leading research-intensive university and a driver of the regions intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The Faculty of Health is the second largest and one of the most complex Faculties at Dalhousie University, comprised of nine Schools/College, two Programs, Healthy Populations Institute, Resilience Research Centre, Centre for Transformative Nursing and Heath Research, and in partnership with the Faculties of Medicine and Dentistry, the Centre for Collaborative Clinical Learning and Research. Reporting to the Senior Administration Academic, the Executive Assistant provides executive level administrative support to the Dean of Health, Dalhousie University. Key Responsibilities Manages the Deans schedule, including complex calendar management, meeting preparation, correspondence, and managing confidential communications. Arranges the Deans travel and accommodation for off-site meetings and conferences, and prepares travel expense claims for submission to Financial Services. Coordinate committees and governance bodies handling agenda and document preparation, minute-taking, and follow-up actions. Manage office operations and facilities needs for the Deans Office, including space planning, liaising with Facilities Management, and overseeing security access. Support strategic planning activities, including data tracking and reporting. Maintain and oversee governance documents, policies, and procedures to ensure accuracy, compliance, and timely updates. Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines. Required Qualifications Undergraduate degree in a related discipline plus a minimum of five years relevant and progressive experience, ideally in a university setting or other similar large institution with large and varied reporting structures (or equivalent combination of training and experience). Professional, inclusive, and effective communication and interpersonal skills (both written and verbal) with the ability to adjust communication style to meet the specific context. Excellent time management skills with effective prioritization of managing complex and competing demands. Accurate and efficient data management skills with strong attention to detail. Ability to build trusted and collaborative relationships and networks. Assets Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousies core and leadership competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mikmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 01/30/2026 Close Date 02/06/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting #J-18808-Ljbffr