Back to all jobs at Lilwat Nation Administrative Assistant Title: Administrative Assistant Department: Community Development Status: Full Time Regular (35 hours per week) Pay Grid: Professional ($38,038.00 to $53,599.00 per year) Reporting to: Director of Community Development ________________________________________ Summary of Duties: Reporting to the Director of Community Development, the Administrative Assistant provides support to the Director of Community Development for effective program and service delivery. There will is a high degree of collaboration and interaction with other Lil''wat Administrative Assistants, community, and leadership. This work is highly confidential in nature and requires a significant amount of attention to detail. Resourcefulness and the ability to work with little supervision are paramount in this position. Key Deliverables and Expectations: Assists the Director with communication including operations and service delivery, promoting and coordinating events and meetings. Provide administrative support for meetings, conference calls, and video meetings, including scheduling, preparing and circulating agendas, taking minutes, and compiling follow-up materials. Coordinate logistical support for meetings and events, ensuring materials and equipment (e.g., projector, screen, microphone) are properly set up. Manage information systems, including research and information gathering, and the creation, storage, retrieval, maintenance, and organization of records and materials. Assist with communications by supporting the preparation and distribution of communication materials, and by drafting and typing correspondence, reports, and other documents as requested. Provides leadership in all aspects of IT, including electronic systems for OneFeather, Payworks, ERequester, including for the purpose of supporting budget tracking. Assisting the Director, with annual financials, and budgets, quarterly reports and other monitoring activities. In consultation with the Director, supports the coordination staff training sessions, event planning and wellness activities. Respond to incoming communications, including answering telephone calls, checking messages, greeting and directing visitors, collecting and distributing incoming faxes, and handling incoming mail. Assist clients in filling out forms, either electronically or on paper. Ensure all office equipment is in proper working order, order and maintain office supplies, cleaning equipment, and other necessary items, and place service calls when needed. Always act in the strictest confidentiality and professional manner, including outside regular working hours. Perform other related duties as requested. Experience and Attributes: College degree, diploma in business administration or office administration or an equivalent combination of education, training, and experience. Must have 1-3 years of administrative experience with a willingness to learn. Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. Accounting Fundamentals an asset. Knowledge of office management systems and procedure (knowledge and experience using Erequester an asset) Outstanding written and verbal communication skills in the English language. Ability to work independently and as an integral member of various teams. Strong organizational skills, meticulous attention to detail, and time management skills. Ability to meet deadlines, prioritize assignments, manage multiple tasks simultaneously and maintain confidentiality. Motivated self-starter and with strong interpersonal skills. Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members. Knowledge and interest in Lil''wat Nation territory, culture and history an asset. Valid BC Class 5 Driver''s License, a clean Driver''s Abstract, and a reliable vehicle. Must be able to provide a clear Criminal Record Check, including the vulnerable sector. Please visit our careers page to see more job opportunities
Job Title
Administrative Assistant