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Job Information Job Title: Administrative Support 3 & 4 - High Level Job Requisition ID: 79407 Ministry: Various Location: High Level, AB Employment Type: Various Full-time/Part-time Hours of Work: Various 36.25 hours per week Position Type: Various Permanent/Temporary/Wage/Seasonal Scope: Open Competition Closing Date: This competition will open and close based on the volume of applicants and hiring demands Classification: Subsidiary #001 Administrative Support 3 and Administrative Support 4 Salary Administrative Support 3 $1,692.06 to $2,141.00 biweekly ($44,162 to $55,880/year), $23.34 to $29.53 per hour Administrative Support 4 $1,862.58 to $2,356.75 biweekly ($48,613 to $61,511/year), $25.69 to $32.51 per hour Role Responsibilities When you apply to our Administrative Talent Pool you are applying for multiple positions all at once! Whether you are an aspiring Administrative Professional or Administrative Guru looking for a new and exciting opportunity to show off your administrative expertise, we want you to join our team! If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join our Talent Pool and launch your career with the Government of Alberta (GOA)! We are looking for team players who can think and work independently as well as support team members doing a variety of duties, while adhering to policies, procedures and processes. In addition, you will exercise your proficiency in Microsoft Office Suite, to ensure the daytoday administrative duties are carried out smoothly. Your strong attention to detail and accuracy will help you prepare correspondence and a variety of documents. Your exceptional relationship building skills will help you provide customer service to both internal and external stakeholders. Your desire to excel and achieve results will make you an asset to any team. Excellent communication skills dealing with individuals in person, over the phone, virtually and in a variety of written formats (email, letters, etc.) will help you be effective in any administrative support role. Your organizational and prioritization skills will assist you in meeting deadlines while producing quality work that will lead to your success. Our Administrative Positions Provide Support To a Wide Range Of Operations Within the GOA. The Responsibilities Assigned To a Role May Be Focused On One Type Of Work Or May Be a Combination From 7 Various Administrative Support Categories In The Following Areas: Program Support As a first point of contact for the public on the phone, via email or in person, program support roles explain the requirements, processes and benefits of a program. Information Officer Examples of Specific Roles Childrens Services Administrative Support Assisted Living and Social Services Support Contract and Grant Administrator AISH Application Assessor Licensing Assistant Office and Administrative Support drafts and formats office correspondence, manages records, completes data entry, maintains calendars and orders office supplies. Office Administrator Receptionist Records Technician/Coordinator Data Entry Clerk Financial Support supports finance teams to ensure completion of financial documents in the areas of expenditures, reconciliation and petty cash, as well as reviewing transactions for accuracy and completeness. Accounts Payable/Accounts Receivable Administrator Revenue Administrator Financial Assistant Payments Clerk Contract/Grant Administrator Call Centre Support provides information and handles public inquiries regarding major government announcements, public consultation initiatives or major incidents such as a natural disaster or pandemic. Litigation Assistant Disclosure Clerk Case Aide Support Staff Human Resource Support schedules, prepares and distributes hearing packages, and performs timely data entry into the Customer Relationship Management system. Also focuses on tracking/reporting, coordination, process implementation and administration. Classification Assistant HR Portfolio Administrative Assistant Social Services Support provides support to frontline services for programs that support seniors, children/youth, and vulnerable populations. Responsible for responding to inquiries from stakeholders and the public, redirecting them to the appropriate government offices and resources, and managing forms and records with highly sensitive information. APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. Key Competencies: Systems Thinking Creative Problem Solving Develop Networks Build Collaborative Environments Agility Drive for Results Develop Self and Others Qualifications Requirements: Administrative Support 3 High School diploma plus a minimum of one year of related administrative experience. Administrative Support 4 High School diploma plus a minimum of two years of related administrative experience. Minimum of one year of work experience using Microsoft Office products (Outlook, Excel, Word, PowerPoint). Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience. Notes This competition will be used to fill current and future vacancies in High Level, AB for various wage, temporary and permanent Administrative Support positions as part of the Administrative Talent Pool. Parttime opportunities may be available. The number of positions to be filled has not been identified at this time as vacancies in different departments will vary. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities. Candidates must be legally entitled to work in Canada. A valid drivers licence may be required for some positions. Standard work hours are 36.25 hours per week; some positions may work 40 hours per week. Final candidates may be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the candidate''s responsibility. Outofprovince applicants can obtain the required documents/checks from the province they currently reside in. Please note that communication regarding this competition will be done via email. Please ensure you are regularly checking your email (including your junk mail folder) for messages from us citing JR 79407. What We Offer Working for the Alberta Public Service Service Pension Plan (PSPP) Public Service Benefit Information learning and development Alberta Public Service Careers tool Positive workplace culture and worklife balance Leadership and mentorship programs Northern Alberta Premiums To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply online. Please visit information on how to create a candidate profile and for additional resources on applying for a job with the Government of Alberta. You may also visit more Government of Alberta recruitment related information. Current employees should access their Career tile in 1GX to submit their application, in order to be recognized as an internal applicant. It is recommended applicants who have completed postsecondary studies from outside Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Application Requirements As part of the application process, you are required to: Answer prescreening questions. Upload your cover letter. Upload your resume. In Your Cover Letter, please include any specific preferences you have in positions, Ministries, or position categories, in addition to outlining how you feel your experience and qualifications meet the requirements we are looking for. Please note that your cover letter may be used to assess your written communication skills. In Your Resume, to accurately reflect your related education and experience, please include dates (month and year) associated with all education and work experience. For employment, indicate the start and end date (month and year) and whether your work experience was casual, parttime or fulltime. Example 1: Receptionist, January 2006 - June 2009, Parttime (three 8 hr shifts/week). Example 2: Administrative Assistant, October 2015 - April 2021, Fulltime (five 7.25 hr shifts/week). For any PostSecondary Education: Please specify the program name, your major, the length of the program, the educational institution, and the year you graduated. Example 1: Administrative Professional Diploma (1 year), Campbell College, Completed 2009. Example 2: Bachelor of Commerce, major in Accounting (4 years), University of Alberta, Completed 2017. These examples are provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates qualifications most closely match the advertised requirements. If you require any further information on this job posting or require accommodations during the recruitment process, please contact Connie Piosca, TAS Administrator, at . #J-18808-Ljbffr