Location: Hybrid - Toronto, Ontario (4 days a week on-site) Language: English only required Duration: 1-Year Contract Background Check Requirement: Criminal record check About the Opportunity Our financial services client is seeking a Administrative Assistant to join their team for a 1-year contract. In this role you will play a critical role in enabling a high-performing AI and Data team. This hybrid position combines business analysis, project coordination, and executive support, providing exposure to multiple data initiatives while helping the team operate efficiently. You will be responsible for translating business needs into structured requirements, tracking and reporting on projects, preparing executive-ready materials, and supporting team operations. This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys variety in their work, and wants exposure to innovative technology initiatives. Whats in it for you You will join a collaborative and growing team where your analytical skills and organizational expertise will be valued. Youll gain hands-on experience across data and technology projects, support leadership directly, and contribute to key initiatives that impact the organization broadly. Responsibilities: Capture, document, and structure business requirements for AI and data projects Maintain project documentation and create a repository of insights for future initiatives Track project progress, highlight risks/issues, and communicate updates to leadership Prepare executive-ready reports, dashboards, and presentation decks Provide EA support including calendar, travel, and vendor management for team members Coordinate interviews, onboarding, and hiring logistics Assist in organizing team workshops, events, and learning initiatives Support planning and execution of annual meetings and cross-functional initiatives Qualifications: Experience as a Business Analyst, Project Coordinator, Administrative Assistant, or Executive Assistant in a technical or data-driven environment Advanced Excel and PowerPoint skills; familiarity with project management tools Strong writing, documentation, and communication skills Highly organized, detail-oriented, and capable of managing multiple priorities Proactive, adaptable, and able to anticipate needs Why Partner with Altis If youve never worked with a staffing agency before, dont worry we make it easy. Youll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. Well represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent. We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. We use AI-assisted tools to help review applications. Our team provides human review and stays involved in every step of the hiring decision.
Job Title
Administrative Assistant