Job Title

POSITION MANDATE RAYHAWK is looking for a highly organized and proactive Project Administrator to support multiple teams across the organization. This is a temporary full-time position on a six-month term, with the possibility of extension. This role is central to day-to-day executionsupporting project coordination, materials tracking, and administrative tasks to ensure projects move forward efficiently and teams remain aligned. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment. REPRESENTATIVE DUTIES Project & Materials Support Track ordered parts and perform vendor follow-ups on deliveries Receive shipments, match packing slips to purchase orders, and maintain traceability Allocate parts to correct shelves, bins, and deployment kits Verify completeness of parts ahead of builds and site deployments Identify and communicate shortages or discrepancies early Administrative & Cross-Functional Support Provide administrative support across cross functioning teams and operations Assist with document control, tracking logs, and internal reporting Support project coordination, readiness checklists, and follow-ups Help maintain consistency across internal processes and workflows EDUCATION AND EXPERIENCE Ability to manage multiple projects and shifting priorities Clear communicator with a proactive, problem-solving mindset Comfortable working cross-functionally in a growing organization Experience in project administration, logistics, or operations support is an asset Familiarity with POs, inventory tracking, or ERP systems is an asset Ability to safely lift, carry, and move materials and equipment as required for the role Tasks may involve lifting items up to approximately 2550 lbs on an occasional basis Ability to stand, walk, bend, and work in a warehouse or shop environment WORKING CONDITIONS The incumbent works in an office/lab environment.