Job Title

Senior Administrative Coordinator/Project AssistantToronto West parking available12 month contract -$36.00 40.00 hourAre you an organized, detail-oriented professional looking to take the next step in your administrative career?Were seeking a dynamic Administrator to join an incredible team in an exciting and growing industry. This is a new and pivotal role that will provide broad exposure to operations and management within a fast-paced, evolving environment.Youll play a key role in supporting Directors and their leadership teams ensuring that day-to-day operations run smoothly, systems stay efficient, and projects move forward successfully. If you thrive on organization, collaboration, and making things happen behind the scenes, this position is for you!What Youll DoIn this role you will provide comprehensive administrative and operational support across multiple areas, including:Improve processes: Evaluate office procedures with a focus on innovation and continuous improvement, recommending and implementing enhancements where needed.Manage schedules & events: Coordinate departmental meetings, special events, and off-site activities including logistics, agendas, presentations, minutes, and follow-ups.Provide financial support: Assist with department budgets, expense tracking, invoice processing, and reporting.Coordinate projects: Contribute to initiatives ranging from event planning to contract management, ensuring key deliverables are met.Maintain accuracy: Prepare and process requisitions, expense reports, and monthly operating expense tracking.Build relationships: Establish and maintain strong working relationships with key internal and external stakeholders.Collaborate: Work closely with the Executive Assistant and departmental leaders to align priorities and support organization-wide goals.Be the department ambassador: Serve as the point of contact for internal and external inquiries, promoting professionalism and consistency.Records management: Maintain and organize departmental records in SharePoint and other retention systems to ensure compliance and easy access.What You BringCompletion of secondary school or a combination of relevant education and/or experienceMinimum 3 years of office administration experience, providing support in a senior-level environmentDemonstrated experience working in a customer-centric, fast-paced environmentExcellent communication, organizational, and time management skillsHigh level of discretion when handling confidential informationProven ability to manage multiple priorities and respond effectively to changing demandsAbility to obtain and retain Transportation Security ClearanceWhy Join Us?Be part of a new and exciting role that offers autonomy and professional growthWork in a dynamic, expanding industry with opportunities to make a real impactCollaborate with supportive leadership and a team that values innovation and initiativeIf youre ready to bring your expertise, initiative, and passion to a growing organization, we want to hear from you!Existing Position Vacancy: YesI really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.