Job Title

remote type: This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.Staff - Non Union### ## **Job Category**M&P - AAPS## **Job Profile**AAPS Salaried - Human Resources, Level B### ## **Job Title**Assistant Manager, Faculty HR### ## **Department**Faculty Recruitment | Faculty Affairs | Faculty of Medicine### ## **Compensation Range**$6,747.50 - $9,701.42 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.### ## **Posting End Date**February 5, 2026**Note:** Applications will be accepted until 11:59 PM on the Posting End Date.**Job End Date**February 26, 2027***Please provide a cover letter with your application******This is a leave replacement for a fixed term 1-year duration.***At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.**Job Summary** This position is responsible for advising on all matters related to faculty recruitment and faculty term appointments, the review of honorifics (Chairs, Professorships, Distinguished Scholars), external salary awards, certification applications with the Royal College of Physicians and Surgeons of Canada, and registration applications with the College of Physicians and Surgeons of BC within the Faculty of Medicine (FoM) as well as moderately complex matters related to clinical faculty appointment, reappointment and promotion activities. The Assistant Manager, Faculty HR provides advice and recommendations on a wide range of human resources management issues for term faculty appointees and is the primary contact for faculty recruitment in the FoM, providing advice to senior administrative leaders including the Dean and Vice Dean, Academic and staff administrators in Departments, Schools, Centres, as well as to individual faculty members and liaises with other FoM Deans Office units, UBC Payroll, Faculty Relations, Housing and Relocation Services, and the Office of the Provost and Vice-President, Academic. Provides general advice in regards to interpretation of the collective agreements and other agreements and handbooks and other policies or legislation governing conditions of employment. **Organizational Status** The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBCs entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.Our Vision: To Transform Health for EveryoneRanked among the worlds top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.The Facultycomprised of approximately 2,600 administrative support, technical/research and management and professional staff, as well approximately 620 full-time academic and over 14,000 clinical faculty membersis composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xmkym (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory.The position works collaboratively with the various complexities of numerous health authorities such as BC Cancer Agency, BC Childrens and Womens, Provincial Health Services Authority on issues related to different polices, procedures, funding structures. **Work Performed** Oversees and advises on the entire faculty recruitment process for all faculty positions to Departments and Schools. The scope includes tenure and non-tenure stream faculty of all different ranks, including Clinical Faculty, Postdocs, Research Associates and Clinical Fellows, who are distributed at UBC sites across the province.Advises and reviews new positions, recruitment requests and packages to ensure they are aligned with Equity, Diversity and Inclusion (EDI) principles. Review packages to include financial and funding information, draft advertisements, and recruitment strategies. Reviews and tracks faculty recruitments, immigration information and financial commitments.Manages, analyzes and reviews all faculty documentation including faculty qualifications, job roles and responsibilities, funding sources, earning types, level of engagement/affiliation with UBC and other institutions and interprets collective agreements, policies, procedures and guidelines.Provides information, general advice and recommendations to client units regarding the interpretation of collective agreements and other agreements, policies, and legislation governing conditions of employment as they may overlap in determining appropriate appointment.Reviews, advises and makes recommendations on the lifecycle of paid and unpaid term faculty, including appointments, reappointments, terminations and notices. Investigates and resolves non-compliance issues with client units and escalate where necessary. Oversees Workday business processes, analyzes data, recommends solutions, and collaborates to resolve discrepancies and inconsistencies.Provides advice to managers and faculty on various actions for term faculty including but not limited to salary administration, appointment changes transfers, and leaves of absences. Provides advice on terminations, and for complex terminations of these appointments, will work with Faculty Relations, Manager, Faculty Appointments and Recruitment, and Faculty HR Managers.Determines and participates in establishing best practices in recruitment and candidate sourcing strategies. Identifies and provides training and advice to managers, faculty and administrators for behavioural interviewing, managing unconscious bias, incorporating EDI principles and practices, and human rights legislation. Develops, designs and maintains a library of recruitment resources including interview questions, reference check guides and candidate engagement and communications tools.Identifies, analyzes, and works collaboratively with different units across the University to implement and evaluate the design and development of new HR business processes to facilitate continuous process improvement within the Faculty with consideration to client needs, alignment, risks, impacts, and change management. Participates in the design and delivery of workshops, presentations, meetings, project #J-18808-Ljbffr