Job Title

Position Overview The Collection and Exhibition Project Assistant shares Nanaimo Art Gallery''s values of relevance, relationships, innovation, and openness, and is responsible for supporting Nanaimo Art Gallery''s Curatorial team in the care of our permanent collection, and in public engagement and installation tasks related to our exhibitions. Under the direction of the Gallery''s Curator and Gallery Technician, the Collection and Exhibition Project Assistant will work to improve the organization, documentation, storage, and care of our permanent collection, through detailed condition reporting, matting, filing, labeling, and documenting. The Assistant will add important context to the works we house through online and on-site research. The Assistant will help us to populate our collection management software with new acquisitions, and expand information about previously cataloged works. The Assistant will also help us to prepare artworks for storage and display. Reporting to the curator, they will also help with facilitating exhibition related outreach activities, exhibition installation, and other related duties. This position is ideal for an undergraduate student studying visual art, art history, museum studies, Indigenous studies, archives, library studies, or collections management. The successful candidate was registered as a full-time student in the semester preceding the placement and intends to return to full-time studies in the fall semester. This position is open to Canadian citizens legally entitled to work in Canada between the ages of 16 and 30 years. Specific Duties and Responsibilities The Collection and Exhibition Project Assistant''s responsibilities will include, but may not be limited to: Art handling Photographing artwork Condition reporting artwork Populating and updating artwork entries in our collection management software Organizing and labeling artwork Researching artists and artwork Helping with exhibition installation and take down Facilitating exhibition, activities, programs, and events Other duties as assigned Requirements (Qualifications, Knowledge, Education and Skills) Clear and confident communicator with strong written and oral communication skills Creative, enthusiastic, adaptable and self-motivated Organizational skills Love of arts and culture Desire to contribute to and collaborate with a creative team Ability to lift and move artworks (maximum 50 pounds) Experience with spreadsheets and data entry Computer literate Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible) Between 16 and 30 years of age at the start of employment Willing to commit to the full duration of the work assignment Registered as a full time student this past semester Intend to return to studies in the fall of 2026 Preferred Qualifications Proficiency in common communication tools (MS Office, Google Suite, Zoom, etc.) Undergraduate student studying visual art, art history, museum studies, Indigenous studies, archives, library studies, collections management or another related field To Apply Please submit a cover letter, detailed resume and 3 references by email to with the subject heading ''Collection and Exhibition Project Assistant''. The closing date for applications is Friday March 6, 2026. Only those selected for an interview will be contacted. Nanaimo Art Gallery hires on the basis of merit and is strongly committed to equity and diversity within its community. The Gallery strives to be a safe space where all voices are heard and valued and we work towards accessibility, anti-racism, 2SLGBTQIA+ inclusion and encourage diversity in our staff team. We encourage applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. Students from other parts of the country and those with English as a second language are encouraged to apply. Job Type: Seasonal Contract length: 16 weeks Pay: $20.60 per hour Work Location: In person