Job Title

The Facilities Management Maintenance Clerk is the behind-the-scenes hero who ensures our maintenance team has the right parts and tools to keep the hospital running smoothly. This individual plays a vital role in the entire lifecycle of parts and supplies, from maintaining optimal inventory levels and sourcing the necessary materials to processing purchase orders and coordinating deliveries with couriers. Collaboration is key, as they work closely with Facilities Trades staff and external vendors to research and locate the exact parts needed for specific work orders and projects. Their daily tasks involve meticulous data entry in CMMS software to track stock levels and usage patterns, ensuring efficient inventory management. Strong communication skills are crucial for both internal and external interactions, coordinating deliveries with couriers and liaising with vendors to ensure timely fulfillment of orders. A keen eye for detail and a commitment to safety are essential, as they maintain a safe and organized work environment. This role requires a strong understanding of trades parts and the ability to ask insightful questions to accurately identify and source the correct materials. Flexibility is a must, as the successful candidate may be required to assist in unloading deliveries. May be asked to work on special projects. May be assigned to work at any HHS site (MUMC, HGH, JRV). Minimum 3 years experience in parts supply or a trades-related role, with a focus on inventory management Minimum of a Community College diploma or equivalent experience Proven ability to optimize inventory levels, including forecasting, stock control, and implementing efficient ordering procedures Proficiency in utilizing inventory management software (CMMS preferred) to track parts, manage stock levels, and process orders Strong analytical skills to identify inventory trends and ensure optimal stock availability Working knowledge of basic maintenance principles Proficiency in Microsoft Office Suite (Excel, Outlook, Word) is essential Effective problem-solving and communication skills Ability to work independently, organize, and prioritize tasks Familiar with handling chemicals and SDS requirements Ability to lift up to 40 lbs and lift overhead