Job Title

Harbour Health Partners Medical Office Administrator Harbour Health Partners Role: Medical Office Administrator About us: Harbour Health Partners is a multi-physician primary care medical practice located in Millidgeville, in Saint John, New Brunswick. We have been a group practice since 2013 and currently have six practicing partners. Our Mission: To be a medical home that patients can fully trust. This means that we are available, approachable, and provide safe, responsive, and science-based care. Our Values: Community Needs Responsiveness Secure Skilled Staff Collaborative Team Based Approach Inclusive Safe Environment Education Focused Innovation Seeking We are looking for a reliable Medical Office Administrator (MOA) to join our growing administration team. Our MOAs are the first point of contact for our patients, and their interactions with our patients set the tone for having a caring and positive environment for patients, while simultaneously being the backbone of the support team for our providers. The ideal candidate will display a dedication to providing a high level of care and professionalism to our people and their work, while balancing the needs of patients, providers, and callers in a busy clinic setting. Our MOAs navigate and adapt to quickly changing priorities depending on incoming requests in a healthcare environment. Position Overview: Pay Type and Renumeration: Hourly, paid bi-weekly; Wage is commensurate with experience; Vacation and Sick time are accrued based on hours worked as per Employment Standards New Brunswick Hours/Days per week: Full time at 40 hours per week, 5 days per week (Mon - Fri, evening or weekend potential). Mon-Fri regular hours would fall within 07:45 to 17:30. Schedule is to be determined Benefits: We offer an expanded time off policy, extended health benefits, LTD, and exposure to professional development courses Position is in office/not remote Due to our exposure to vulnerable populations, it is required that staff be compliant with Public Health recommendations (e.g., immunizations). Adhere to all privacy and confidentiality requirements, and generally enforce our policies People Skills Required - The successful candidate will display and prioritize developing the below desirable people skills: Excellent listening and communication skills (both written and verbal in English) Welcoming demeanor Empathy and exercising tolerance Team player, approachable, adaptable, and self-reflective Reliability - regular attendance and adherence to schedule and policy Professionalism Self-directed (looking for what needs to be done, and taking it upon yourself to do that) Experience & Education: Minimum 3 years as an MOA in a medical office setting with daily exposure to patient interaction Medical Office Administration Diploma or Certificate or equivalent, or combination of years of experience Multitasking & Problem solving Electronic Medical Record Systems (EMR) experience, Profile being an asset Bilingualism would be an asset Basic proficiency of Windows, and general computer and office equipment knowledge Basic knowledge of healthcare workflows (requisitioning, referrals, results) Essential Daily Job Functions include (but are not limited to): Patient management: Welcoming our patients, and checking them in by verifying their identity and marking them arrived in our Electronic Medical Records (EMR) Answering phones in a respectful and timely manner, making appointments, and answering other requests from our patients or providers Calling patients for return office visits, or relaying information to a patient or third party as requested through EMR Tasks Ensuring EMR Tasks or incoming faxes or patient items are monitored, read, and actioned appropriately and in a timely manner Maintaining awareness of schedule and next in throughout the day Assisting with putting patients in rooms or chaperoning when needed & assisting with attaining blood pressure or measures, or processing samples when needed after training. Where and when needed. Data & Financial management: Scanning and appropriately labelling documents and mail into the EMR Entering data entry into the EMR (immunizations, procedures, Care Plan completions), with accuracy Ensuring incoming patient information, or results are carefully reviewed and matched daily Creating invoices, and receiving payments in cash or on our POS and issuing receipts for services not covered by Medicare General housekeeping: Opening or closing the office (setting alarm, locks, lights, plugging in equipment) Keeping office, clinic washroom, and waiting room neat and tidy, and refilling consumables in washrooms and rooms as needed Washing dishes / Cleaning up kitchen area Wiping down commonly touched surfaces throughout the clinic Deadline to Apply: Sunday February 22nd, 2026 Start Date: ASAP Only those selected for an interview will be contacted References are required by all interviewees Harbour Health Partners, 723 Millidge Avenue, Saint John, NB E2K 2N7, 506-645-8888 #J-18808-Ljbffr