Job Title

College/Administrative Portfolio College of Social Sciences + Humanities Faculty/Department Business Annual Salary Range $54,977.40 to $74,669.16 About the Team The Alberta School of Business is one of the worlds leading institutions for business education and research. As the first and longest continually accredited business school in Canada, it is also one of the countrys largest, with 70 faculty members, 2,100 undergraduate students, and 950 graduate students. Since its inception in 1916, the schools innovative thinking, entrepreneurial spirit, and leadership have shaped communities and businesses around the world. With a vision to develop and inspire entrepreneurial leaders from Alberta for the world, the School excels in research, teaching, and external engagement. Job Description This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. This position is a part of the Non-Academic Staff Association (NASA). Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton. Reporting to the Academic Department Manager, this position will provide specialized administrative support to their assigned primary Department in the operation of academic programs. Operating under a Shared Services model in the Academic Department Services team, this position will provide services across four departments as required through high-quality service delivery. Responsibilities Acts as the first point of contact for the assigned department and provides backup to other departments. Screens, directs, and processes phone, electronic, and in-person queries. Drafts and/or generates routine communications such as emails, memos, and other documents for the Academic Department Manager. Provides administrative support for standing and special meetings: coordinates documents and agendas, anticipates and prepares supporting materials, records, and distributes meeting minutes. Maintains websites. Schedules and organizes recruiting information sessions, student orientations, welcome receptions, conferences, and other department-related activities. Organizes meetings, conferences, seminars, and special events on behalf of the department(s). Schedules consolidated midterms, final exams, and all special exams, etc. Assists with Evaluation Committee processes to ensure documents are accurate and complete, and deadlines are met. Creates guest CCIDs for incoming staff; books guest parking online and purchases parking codes through University Parking Services. Assists with the development, design, and production of publications on program(s) within the department(s) in accordance with established Faculty/School/College/University policies/procedures. Coordinates travel arrangements for supervisor and others when traveling for area/program business or for recruitment. Compiles course packages according to SUPC (Students Union Print Centre) specifications, including contents page, insertion of dividers, complete copyright permissions log, and order form. Orders textbooks through the UofA Bookstore and maintains records of same; orders any accompanying materials for textbooks from publishers: preview or examination copies, instructor manuals, test banks, videos and solution manuals case studies, and teaching/reference materials. Supports recruitment processes for Faculty and ATS (e.g., collection and distribution of candidate materials). Assists with the coordination of Faculty and Academic Teaching Staff appointments, reappointments, and promotions. Supports the appointment of specialized support staff positions as well as Teaching and Research Assistants; initiates appointment process. Assists new teaching staff with department onboarding; inquiries regarding access to eClass/Canvas and email, university libraries, parking, provision of OneCard and building keys, set up of mailbox and office space. Maintains financial records and coordinates PCard (corporate credit card) reconciliation and submissions according to University procedures. Qualifications Minimum 2-year administrative Diploma; Diploma in Business Administration preferred; an equivalent combination of education and experience may be considered. 3-5 years of relevant experience, preferably in an academic environment. Computer proficiency in MS Office (Word, Excel, PowerPoint), Google Applications (Gmail, Google Calendar, Documents, Slides, Sheets, and Team Drives), eClass and/or Canvas, WebEx, and Zoom. Ability to quickly adapt to change and exercise change management. Ability to exercise sound judgment, maintain confidentiality, and work effectively independently and as part of a large team. Knowledge of query functions on Enterprise Systems such as PeopleSoft System or equivalent. Excellent communication and customer service skills; must be customer service-oriented and solutions-focused. Ability to manage expectations, scope, and deadlines when taking direction from multiple team members for competing priorities. Ability to quickly prioritize workload, multi-task and work well under pressure is essential. Demonstrated problem-solving skills, including the ability to identify, investigate, analyze, and resolve issues. Excellent attention to detail, time management, and organizational skills. Exceptional work ethic and commitment to quality work. Application Instructions Please attach your resume and cover letter in one file. About Us The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Mtis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its formsphysical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Mtis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. #J-18808-Ljbffr