Job Title

Are you a skilled Executive Assistant who is looking to be a trusted partner for executives who are helping create a better tomorrow? We''re growing in the North America region and are looking for an Executive Assistant who is eager to learn, contribute and grow. Based in office in our Calgary office, you will be responsible for managing CEO and other executive-level duties such as calendar scheduling, correspondence, presentations, and travel arrangements while also helping with various office administrative tasks. At Okane, we believe that integrated mine closure planning is just the starting point to ''Help Create a Better Tomorrow''. We work with mining companies to return land responsibly and safely, enabling what comes next to serve both people and the planet. Our work challenges the status quo we advocate for meaningful partnerships with communities, including Indigenous rightsholders, and design solutions that create lasting financial, environmental, and social value. From early-stage planning through to relinquishment, we''re helping reshape the future of mining and we''re looking for people who want to be part of that transformation. We champion diversity and inclusion. We believe in flexibility, work-life balance, and an open-door approach to communication. We provide employees with the tools to succeed and grow with the company and benefits that ensure our employees have the means to feel fulfilled. Responsibilities: Executive Assistant (CEO): Calendar management. Travel scheduling and support. Administrative support for Okane''s Executive meetings including schedule coordination, material preparation and minute taking. Documentation preparation and coordination ensure branding consistency, proofread, etc. Support strategic projects as directed by CEO Other support as required. Office Administration: Office organization and supply orders. Event planning & coordination. Travel organization and administration for Calgary team. Reception and facilities coordination, including liaising with building management and other relevant external stakeholders. Shipping & receiving. Setting up laptops and workstations, managing IT Inventory. SharePoint administration and management Support intranet development, document management, usage tracking, and basic troubleshooting. Expectations for this Role: Embody Okane''s Core Vision (Help Create a Better Tomorrow) and Values (Passionate, Smart, Clever, Positive, Thoughtful and Caring, and Humble). High degree of initiative and judgement by proactively identifying and taking on accountability. Maintain a strong sense of professionalism and maintain confidentiality. Strong verbal and written communication, interpersonal and organizational skills. A keen eye for detail. Understand the roles of our technical and management team to look for ways to support where required. Ability to thrive in a team setting or work independently. Strong Proficiency in MS Office (Word, Excel, Outlook, SharePoint, PowerPoint). Previous experience in an Executive Assistant role is considered an asset. Why Join Okane? At Okane, we''re committed to fostering a diverse, equitable, and inclusive workplace, where every individual is valued for their unique contributions. Our dedicated teams span across the globe, connecting people from diverse backgrounds and perspectives. Our workplace culture is defined by the everyday behaviours of our team and driven by our Core Values: Passionate, Thoughtful & Caring, Smart & Clever, Positive and Humble. We believe in flexibility, work-life balance, and an open-door approach to communication. We believe in personal and professional development, offering opportunities for continuous learning and growth. At Okane, we foster the opportunity for everyone to grow and develop their skills that align with their career path. As we continue to expand our global presence, we''re looking for individuals who share our values and are dedicated to making a positive impact in the world. Perks and Benefits: Growth and advancement opportunities along with an annual allowance for professional development. Paid personal time. Extended Health and Dental coverage. Annual health spending account. Short-term and long-term disability insurance. Flexible workplace policy, including maternity and parental leave top-ups and flexibility when returning to work. How to Apply: Please submit your resume and a cover letter detailing your experience and why you''re a great fit for this role before February 23rd, 2026. Please note that only those candidates who are selected will be contacted. If you require an adjustment during the recruitment/interview process, please let the HR team know, and we will work with you to meet your needs. For more information about Inclusion, Diversity & Equity at Okane, please click here: Diversity, Equity, and Inclusion Okane Consultants.