Job Title

Executive Assistant & Admin Assistant / Front Desk Coordinator (2 Separate Roles)Mid-Town Toronto | In-Office Full-TimeOur client, a growing organization in the insurance benefits space, is seeking a polished Executive Assistant & Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.Role OverviewThis in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.Key ResponsibilitiesAdmin Assistant / Front Desk CoordinatorServe as the primary point of contact for visitors, clients, and incoming callsMaintain a professional, organized, and welcoming front-office environmentSupport the smooth day-to-day operations of the officeExecutive AssistantManage calendars, scheduling, and email support for a senior executivePrepare correspondence, notes, and documentation based on high-level or evolving directionProactively anticipate executive needs and prioritiesAdministrative & Operational SupportMaintain accurate records, files, and internal documentationSupport client interactions and communications related to insurance benefitsAssist with administrative and processing tasks with accuracy and attention to regulatory detailAd-Hoc & City-Based SupportComplete occasional errands and time-sensitive city-based tasks as requiredCandidate ProfileExceptionally organized, detail-oriented, and reliableComfortable operating in high-pressure, deadline-driven environmentsStrong critical thinking and problem-solving abilitiesProfessional, adaptable, and composed in communication styleService-oriented mindset with a desire to support both leadership and office operationsPrior exposure to insurance or financial services is an asset, but not requiredQualificationsRequiredProven experience in an administrative, executive assistant, or front desk roleExcellent written and verbal communication skillsDemonstrated ability to manage multiple priorities with discretion and accuracyPreferredFamiliarity with life, disability, or critical illness insurance terminologyExperience supporting documentation, SOPs, or operational processesBenefitsWhats in it for you?Full-time, on-site position in midtown Toronto, conveniently located on the subway line.Competitive salary with great benefits and perks.The opportunity to work with a dynamic, boutique team focused on excellence in service.Career DevelopmentThis role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing.This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply!GO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU!Feel free to visit our website at www.go2staffing.ca