Job Title

About Element Event Solutions Element Event Solutions is Canadas premier provider of tent and event services, orchestrating over 30,000 memorable events annually in partnership with top venues, caterers, planners, corporate partners, and private hosts. Established in 1911 as Chair-man Mills, our company has grown through a legacy of excellence with renowned brands including Event Rental Group, Contemporary Furniture Rentals, Regal Tent Productions, Advanced Tent Rental, A&B Partytime, Loungeworks, MacFarlands Events, and Higgins Event Rentals. Driven by our mission to craft engaging spaces that foster remarkable experiences and connections, we provide the infrastructure essential for Canadians to unite social, corporate, philanthropic, and community gatherings. Proudly Canadianowned and operated, we are committed to family values and investing in our local communities. Position Summary The Event Coordinator supports the delivery of exceptional event experiences by assisting Project Managers & Leads with planning, coordination, and execution of events. This role combines administrative precision, onsite leadership, and warehouse quality oversight to ensure our customers receive flawless products and service every time. The Project Coordinator is a critical connector between Sales, Operations, Warehouse, Shipping and our onsite Dcor Crew. Key Responsibilities OnSite Event Execution Serve as the onsite contact for setup and teardown for assigned events. Supervise dcor teams to ensure timelines, placement, and styling meet client expectations and project design plans. Address any onsite issues with professionalism and a solutionsfirst approach. Represent company values through poise, customer service, and proactive communication. Project Support & Administration Support Project Managers on daily coordination tasks for assigned events and rentals. Assist with procurement of dcor and custom items, including order tracking and vendor communication. Schedule casual dcor crew as appropriate for each job, ensuring roster info is up to date. Coordinate and communicate project details and documentation to ensure seamless handoffs between departments. Support the organization, documentation and images sourcing of new inventory to ensure items are put into rental system and on website. Coordinate internal custom builds. Monitor furniture and dcor assigned to projects, ensuring all required inventory of the highest quality. Inventory Quality Control & Warehouse Support Identify and flag repairs, cleaning needs, and items that should be evaluated for purge or replacement. Contribute to a safe, clean, and efficient warehouse environment. Assist design team with showroom flips including preparing contracts for showroom bound items. Skills & Experience 13 years of experience in events, hospitality, project coordination, or operations. Strong organizational skills and high attention to detail. Able to juggle shifting priorities and fastpaced deadlines.> Excellent communication and relationshipbuilding skills. Comfortable with light physical labor and onsite event duties. Valid drivers licence. Proficiency with inventory systems. Who You Are You thrive in both structured planning and the handson energy of event day execution. Youre calm under pressure and resourceful when the unexpected happens. You take pride in delivering polished results and impeccable presentation. You bring a collaborative, positive attitude because events are a team sport! Warehouse, office, with frequent travel to event sites within the Lower Mainland. Variable hours including evenings and weekends depending on event schedules, your schedule will change regularly depending on the needs of the business. #J-18808-Ljbffr