Job Title

Why MacRae & Co.? MacRae & Co. is a longstanding boutique intellectual property firm built on trust, expertise, and genuine care for the people we work with our clients and our team. We''re proud to deliver exceptional trademark, patent, and industrial design services, and we know our success comes from the commitment and talent of the people behind them. Here, you''ll find a place where your voice matters. Our opendoor culture means ideas are welcomed, support is easy to access, and collaboration is simply how we work. As a closeknit team, we look out for each other and create an environment where people can do their best work and feel good doing it. We offer flexibility because we believe in balancing meaningful careers with meaningful lives and we build this flexibility through mutual trust, accountability, and followthrough. Joining MacRae & Co. means becoming part of a team that values integrity, curiosity, growth, and the impact you can make every day. A Role Where Your Expertise Truly Matters We are looking for an indeterminate, full-time Patent Assistant with a minimum of four years of experience preparing, filing, and reporting patent responses to office actions and related matters. A science or engineering degree would be considered an asset. This role is wellsuited to an experienced Patent Assistant who is comfortable exercising judgment, managing files independently, and contributing to the efficiency and quality of patent prosecution work. What You''ll Lead and Contribute To In this role, you''ll work closely with MacRae & Co. Agent(s) supporting the preparation and handling of patent prosecution files, including but not limited to preparing responses for Agent review; monitoring of deadlines and sending appropriate reminders to clients; reviewing, proofreading, docketing, and reporting official correspondence from CIPO, including reporting office actions. You''ll be able to use your science/engineering background and management skills and apply pro-active and problem-solving skills. The Impact You''ll Have Your work will contribute to the Patent Department''s ongoing success. You will facilitate the patent prosecution process by simplifying the complex and providing support to our Agents. In addition to core prosecution support, you will have opportunities to contribute to workflow improvements, process consistency, and continuous improvement within the practice through your strong organizational skills and multi-tasking abilities. Your accuracy, attention to detail, sound judgment and personal accountability will play a crucial role in delivering the exceptional service for which MacRae & Co. is known. Where You''ll Add Value In this role, you''ll contribute to a range of activities that support our agents and the strength of our patent practice. While your core focus will be patent prosecution, your contributions may evolve as you grow with the team. Prepare, file and report patent responses to office actions Monitor deadlines and send appropriate reminders Review, proofread, docket, and report official correspondence from CIPO, including reporting office actions Update our docket system and save correspondence using internal policy/practice standards Prepare and communicate invoices Manage foreign patent applications Qualifications and Education Minimum of four years of relevant Canadian patent prosecution experience Demonstrated experience as a high-level Patent Assistant is a must Strong working knowledge of patent prosecution and docketing is required. Science or engineering background is an asset What You Bring to the Team You thrive in an environment where excellence, integrity, and collaboration are essential. You bring strong attention to detail, sound judgment, and a genuine commitment to supporting and streamlining the Agent''s work. More specifically, you offer: Technical & Professional Skills Strong to advanced proficiency with Adobe and MS Office (Word, Excel, Outlook) Exceptional oral and written communication skills Ability to manage confidential information with discretion and professionalism Cognitive & Analytical Strengths Quick learner with the ability to absorb new information rapidly and apply it effectively Sharp analytical skills with strong problemsolving abilities Ability to think ahead, anticipate issues, and make wellreasoned decisions Strong attention to detail Work Style & Personal Attributes Highly organized, able to manage priorities and adapt to shifting demands Strong work ethic, personal responsibility, and followthrough Collaborative team spirit with a willingness to support others and contribute to shared success Ability to multitask effectively without sacrificing accuracy or judgment Ability to work efficiently under time pressure while maintaining a high level of accuracy and judgment Contact Person: Glendoris Ocampo Email: Job Types: Full-time, Permanent Pay: $52,000.00-$75,000.00 per year Benefits: Dental care Extended health care Paid time off Work Location: In person