Job Title

Executive Assistant30-35/hourSquamish, BC About Atwell TalentAtwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether youre an employer looking to grow your dream team or a candidate ready for the next chapter, were here to make it happen.About our clientOur client is a design-build construction company that believes in building better. Based in Squamish, BC, they have a passion for energy-efficient construction and major home renovations.Our client is looking for an Executive Assistant to support the President. The goal for this role is to mold this candidate into a sales professional so must have an interest in a sales career long term.Responsibilities:Our client is seeking an Executive Assistant to support the President, with the long-term objective of developing this individual into a sales-focused role. A genuine interest in pursuing a career in sales is essential.Calendar & Time ManagementManage and optimize executive calendar, including internal, external, and site meetingsSchedule meetings and ensure all follow-up actions and deliverables are captured, prioritized, and trackedPrepare daily and weekly agendas based on key priorities and to-do listsProactively schedule time for site visits and strategic initiatives that may otherwise be deprioritizedEmail & Communication ManagementMonitor and manage incoming emails; filter, prioritize, organize, and respond as appropriateDraft and send emails on behalf of the executive or EA inboxEnsure high-priority communications are actioned in a timely mannerMaintain and clean contact databases and address booksAdministrative & Documentation SupportInput and track sales and marketing leads within the executive dashboard, including follow-ups and communicationsSupport marketing initiatives by reviewing content, coordinating approvals, scheduling photographers, and assisting with postingTake meeting minutes, summarize key outcomes, and distribute notes to internal and external stakeholdersPrepare agendas for leadership meetings, including management and company-wide meetingsAssist with internal team administration, including filing performance reviews and supporting internal communicationsSupport tax preparation, investment tracking, benefits administration, and receipt managementCollect, organize, and submit receipts to bookkeeping in a timely mannerPrepare internal reports, including monthly profitability reporting, ensuring sensitive payroll data is removed prior to distributionPhone & Voicemail ManagementScreen voicemails, identify priority calls, and schedule follow-ups accordinglySales & Client SupportSupport sales efforts by tracking client communications, commitments, and follow-throughEnsure action items from sales meetings are completed and documentedManage incoming leads, including sending intake forms and coordinating initial meetingsMaintain consistent, professional communication with prospective clientsGain exposure to sales processes with the opportunity to grow into a Sales Assistant or Sales Manager role over timeAdditional Business SupportProvide administrative support for an expanding marina business under the company umbrellaAssist with administrative and intake tasks related to the development business, including screening inbound real estate opportunities based on predefined criteriaTake on additional administrative tasks as needed to support other team members and overall business operationsQualifications: 1+ years of experience in an Executive Assistant, Administrative Assistant, Operations Coordinator, or Sales Support role Exposure to sales operations, client coordination, or professional services preferred Strong calendar, email, and task management skills with exceptional attention to detail Excellent written and verbal communication; able to draft professional correspondence independently High level of organization with the ability to manage multiple priorities and shifting deadlines Sound judgment and discretion when handling confidential and sensitive information Proactive, self-directed, and comfortable anticipating needs Professional, polished, and confident interacting with clients and stakeholders Ability to filter information, assess urgency, and make recommendations Interest in learning sales processes and business operations Desire to grow into expanded responsibilities over time (e.g., sales operations or management support)