Job Title

About the CompanyThe Pacific Pilotage Authority (PPA) is a federal Crown Corporation based in downtown Vancouver, providing safe and reliable marine pilotage services across the coastal waters of British Columbia, including the Fraser River. We play a vital role in Canadas economy by ensuring the safe movement of ships through some of the most challenging waterways in the world. For more information about PPA, please visit https://www.ppa.gc.ca/welcome.As a progressive, nimble, and collaborative organization, we operate coastwide dispatch and launch stations in Vancouver, Victoria, Steveston, and Prince Rupert. We are proud to offer:A mission driven work environment where your contributions have a real and visible impactA diverse and talented team of approximately 120 professionalsThe opportunity to join one of BCs top employersCompetitive compensation and benefits, including a defined benefit pension planBenefits to enhance work life balance and wellness, including personal days, a compressed work week, hybrid schedule, and a health and wellness allowanceThe opportunity for development and growth for the right candidate interested in corporate governanceAbout the RoleReporting directly to the Chief Operating Officer, the Pilot Training & Licensing Coordinator plays a central role in supporting a world class pilot training program. This role works closely with the operations leadership team and the Pilot Training and Examination Committee (PTEC). In this role, youll be at the heart of PPAs training, licensing, and safety programs supporting senior operational leaders. This role is ideal for someone who is highly organized, proactive, and thrives in a purpose driven environment where no two days are the same. The positions administrative duties outside of pilot training and licensing are currently under review and may be adjusted. For the right candidate with an interest in corporate governance, there may be the development opportunity to take on Corporate Secretary duties.ResponsibilitiesPilot training and licensing (65%)Coordinates PTEC committee meetings, prepares minutes and performs required follow-up (approximately 8 per year)Coordinates apprentice pilot intake and training, including travel arrangements (coast and Fraser River)Coordinates training for licensed Fraser River pilotsLiaises with regulatory authoritiesCoordinates and prepares materials for pilot examsCoordinates applications for pilot licenses through Transport Canada, including liaising with TC on continuing licensing requirementsMaintains pilot training and assessment recordsPrepares sea time letters for pilotsManages pilot credit cardsManages apprentice trip record filesManages jury duty exemptionsProvides administrative support to PTEC chairExecutive assistance (15%)Executive assistance to Chief Operating Officer (COO) and Chief Technical Officer (CTO), including booking travel and calendar managementProvides administrative support to COO and CTO including correspondence, filing, and other various tasks on an as needed basisCoordinates operational meetings as needed, including Quality Management Safety (QMS), including coordinating scheduling, minutes, and documentationOffice management / Safety Coordination (10%)Liaises with PPA management, staff and the building manager to ensure the efficient operation and maintenance of the officeCoordinates and maintains emergency supplies for the officeMaintains safety supplies and equipment across multiple locations (i.e. first aid kits, fire extinguishers, AEDs, CO detectors)Coordinates contract cleaning companiesCoordinates office security measures including building access cards, panic buttons, doorbell, and emergency phone contact listsAdditional responsibilities (10%)Coordinates responses to Access to Information requests within the ATIP Online Management ToolActs as back-up and relief for the Executive Assistant and Operations Coordinator, including processing of waivers and parliamentary questionsOrganizes special events (holiday lunch)Ad hoc support to the operations team for special projectsOther duties as assignedQualifications3-5 years experience in an administrative or operational support function preferredMaritime industry experience or knowledge is an assetDiploma in business administration, legal administration, nautical studies, or a related field preferredExceptional organizational and time management skills, with the ability to manage multiple prioritiesStrong written and verbal communication skills, with a professional and approachable demeanorA proactive, solutions-oriented mindset and the ability to work independentlyAbility to build relationships and work effectively with internal and external stakeholders at all levelsHigh proficiency with Microsoft Office Suite and other technologyUnderstanding of regulatory languageRequired SkillsExperience with governance or working with board of directors is an assetFluency in written and verbal French is a significant assetPay range and compensation package$69,764 - $105,029*Starts at 4 weeks vacationEmployer paid medical and dental benefitsDefined benefit Federal Public Service Pension PlanPPA offers a comprehensive benefits package including employer paid medical and dental, transit allowance, fitness membership benefit, and a health and wellness allowance*Candidates placed above mid point in the salary range will have significant demonstrated experience.AccommodationPacific Pilotage Authority is committed to removing barriers to employment. If you require accommodations throughout the recruitment and hiring process, please let us know. All information received in relation to accommodation will be kept confidential.Employment EquityPacific Pilotage Authority is committed to building a diverse workforce and inclusive work environment. We are committed to employment equity and strongly encourage applications from the four designated equity seeking groups (women, Indigenous Peoples, persons with disabilities, and visible minorities).How to Apply Please apply through Linkedin with a cover letter and resume or email [email protected] by end of day February 24, 2026.