Job Title

Chemistry Consulting Group has been retained by David Foster Foundation (DFF) to lead the search for their next Executive Assistant to the CEO . DFF provides financial support to Canadian families with children in need of lifesaving organ transplants. The foundation also assists families with their nonmedical expenses. Public awareness and education are key for the foundation in spreading the word on the importance of becoming a registered organ donor in Canada and in the United States. DFF is a nonprofit charitable organization that for the past 38 years has assisted over 1,450 families. Ready to sit at the table where real impact happens? We are looking for a sharp, strategic, ultraorganized gogetter to work directly alongside the CEO and help drive lifechanging work across Canada. This isnt a calendar and coffee role. This is frontrow access to leadership, donors, events, and big decisions. If you thrive in fastpaced environments, anticipate needs before theyre spoken, and want your career to mean something this is your moment. We are seeking a highly capable Executive Assistant to support a busy CEO in a fastpaced, dynamic environment. This role requires a true selfstarter who thrives on responsibility, anticipates needs, and operates with a high degree of professionalism, discretion, and attention to detail. This role is ideal for someone who enjoys being at the center of activity, values excellence, is dedicated to their work and takes pride in enabling a CEO to operate at the highest level of efficiency. Based in the head office of DFF in Victoria, BC, the Executive Assistant plays a crucial role in providing highlevel executive support to the CEO to help streamline daily operations, manage schedules, and facilitate smooth communication across the executive team. The position involves being a resourceful and detailoriented assistant with a cando attitude who is continuously thinking ten steps ahead and putting those steps into action. Key Responsibilities Provide comprehensive, highly responsive administrative support to the CEO, managing a complex and frequently changing schedule Manage the CEOs day, anticipate requests and information needed to ensure that they are prepared, and that the days operate smoothly and efficiently with minimum surprises Coordinate meetings, travel, and events, including preparation of materials and followup on action items Serve as a primary point of contact, ensuring timely, accurate, and professional communication with internal and external stakeholders Assist the CEO in creating messaging for communications, public statements, and Foundationrelated materials Manage general inquiries through phone, email, and inperson communication, ensuring timely and professional responses Schedule and host internal and external team meetings, ensure clear agendas, take minutes when needed, and follow up on action items Manage multiple priorities simultaneously, maintaining organization and accuracy under pressure Research, extract and compile data for the CEO Compose and prepare correspondence (presentations, memos, emails) Handle sensitive and confidential information with sound judgment and discretion Support evening and weekend commitments as required, be able to work flexible hours and be accessible off hours as needed Assist with various projects as needed Qualifications Postsecondary education in a relevant discipline Proven selfstarter with the ability to work independently and take initiative Highly attentive, responsive, and detailoriented Very comfortable working flexible hours, including evenings and weekends, and able to be accessible and responsive offhours as needed Excellent computer skills and proficiency in Microsoft Office Suite, social media platforms, Outlook, and project management tools Exceptional organizational, multitasking, and timemanagement skills Professional demeanor with a proactive, solutionsoriented mindset. Resourceful and strategic thinker Thrives in a busy, highenergy environment and enjoys managing a demanding workload Strong written and verbal communications skills Excellent project management abilities, with experience handling multiple tasks, deadlines, and working with a diverse team Tactful, diplomatic and comfortable with confidential information A positive attitude, a collaborative spirit, and a passion for supporting the organizations mission Ability and ease to interact with highprofile clients, business owners and executives Valid Class5 BC drivers license and a clean driving record To apply to this position, please respond by email to by submitting an uptodate resume and cover letter, detailing your experience and qualifications. In your email, please include EXECUTIVE ASSISTANT / DFF in your subject line. Recruitment Company Description Chemistry Consulting Group is a BCbased, fullservice HR consulting firm that provides expert recruitment, HR solutions, and leadership development services across Canada and the U.S. Specializing in private, public, and nonprofit sectors, the group tailors its services to meet the unique needs of each client. Their certified professionals assist with HR management, workforce recruitment, and leadership coaching, helping businesses attract and retain top talent and drive organizational success. Based on a clientfocused approach, Chemistry Consulting Group aims to empower organizations by addressing their HR needs effectively while they focus on their core operations. #J-18808-Ljbffr